Accounts Payable Coordinator in Williamsville, New York at Mainstay Maritime

Perform all accounts payable related functions for vessel and administrative expenditures.

Job Responsibilities

• Prepare, enter, and process all invoices pertaining to administrative expenditures, vessel purchase orders, and requisitions through the AP systems. Verify accuracy of details before authorizing payment.
• Sort incoming invoices for distribution and approval. Generate and ensure timely payments to vendors via check, ACH, or other methods. Work closely with purchasing personnel to resolve invoice and purchase order discrepancies.
• Acquire necessary documentation for new vendors and complete applicable internal paperwork for new vendor creation and/or changes.
• Review vendor statements to ensure all invoices have been received. Follow-up and request copies of missing invoices.
• Review daily bank transaction reports and create corresponding entries in the AP system.

Preferred Education / Experience:

• Associate’s degree in accounting, Finance, or related field,
• 3+ years of AP or accounting experience,
• A combination of education and experience equivalent to the above

Preferred Knowledge / Ability:

• Strong attention to detail with a high level of accuracy.
• Strong organizational and time-management skills.
• Effective communication and vendor negotiation skills.
• Ability to multitask and work well under pressure within deadlines.
• Basic understanding of accounting and accounts payable processes.
• Strong proficiency with Microsoft Office, particularly Excel.
• Ability to communicate professionally with vendors, management, and coworkers.
• Ability to handle confidential financial information appropriately.