Graduate Medical Education (GME) Institutional Administrato in Bethesda, Maryland at Oneida Professional Services

Oneida Professional Services (OPS) is actively seeking a highly motivated, full-time Graduate Medical Education (GME) Institutional Administrator at Bethesda, Maryland.

*This position is contingent on the award of a federal contract.

Key Responsibilities:

• Serve as the principal administrative coordinator supporting the Designated Institutional Official (DIO) for the NIH Clinical Center Sponsoring Institution.
• Coordinate activities supporting compliance with Accreditation Council for Graduate Medical Education (ACGME) Institutional Requirements.
• Manage institutional accreditation activities, including Annual Updates, accreditation documentation, site visit preparation, and regulatory reporting.
• Provide comprehensive administrative support for the Graduate Medical Education Committee (GMEC), including meeting planning, agenda preparation, minutes, action item tracking, and record maintenance.
• Support Annual Institutional Reviews (AIR), Special Reviews, quality improvement initiatives, and institutional action plans.
• Coordinate onboarding, appointment processing, orientation, and administrative support for Clinical Fellows.
• Maintain institutional graduate medical education policies, procedures, and appointment agreements.
• Administer and support GME data management systems, ensuring data integrity, security, and compliance with organizational requirements.
• Develop and improve workflows, administrative processes, and operational procedures that support strategic goals and continuous quality improvement efforts.
• Foster collaborative relationships with Program Directors, Program Coordinators, Clinical Fellows, institutional leadership, and external stakeholders.
• Maintain confidentiality, professionalism, and exceptional customer service in all interactions.

Minimum Qualifications:

• Bachelor’s degree from an accredited institution in Healthcare Administration, Higher Education Administration, Business Administration, Public Health, or a related field.
• Minimum of one (1) year of progressively responsible experience in graduate medical education administration, academic medicine, healthcare administration, or a similar environment.
• Experience supporting an ACGME-accredited residency or fellowship program, Sponsoring Institution, Designated Institutional Official (DIO), Graduate Medical Education Committee (GMEC), or a comparable educational governance structure.
• Knowledge of ACGME Institutional and Program Requirements and graduate medical education administration practices.
• Experience coordinating accreditation activities and regulatory compliance initiatives.
• Strong organizational, analytical, project management, written, and verbal communication skills.
• Proficiency with Microsoft Office Suite applications.
• Ability to manage multiple priorities while maintaining a high level of attention to detail.
• Ability to handle confidential information with discretion and professionalism.

Preferred Qualifications:

• Master’s degree in Healthcare Administration, Public Health, Higher Education Administration, Business Administration, or a related discipline.
• Experience using graduate medical education management systems such as New Innovations, MedHub, ADS, or similar platforms.
• Experience supporting institutional accreditation reviews, site visits, annual reporting processes, and continuous quality improvement initiatives.
• Experience working within federal healthcare, academic medical center, or research institution environments.

Benefits (Federal)

• 15 Days of Paid Time Off
• 11 Paid Holidays
• 401(k) Retirement Plan with Company Match
• Medical, Dental, and Vision Insurance
• Employee Referral Program
• Tuition Reimbursement
• Employee Assistance Program (EAP)
• Wellness Program
• Multiple Voluntary Benefit Options

About Us

The Oneida ESC Group is a family of companies owned by the Oneida Nation of Wisconsin that delivers customer-focused engineering, science, and construction services worldwide.

Our family of companies includes:

• Oneida ESC Group (OESC)
• Oneida Professional Services (OPS)
• Oneida Total Integrated Enterprises (OTIE)
• Mission Support Services (MS2)
• Sustainment & Restoration Services (SRS)
• Oneida Engineering Solutions (OES)
• General Mechanical Corporation (GMC)
• LG2 Environmental Solutions (LG2)
• Oneida Environmental (OE)

We integrate our staff for dedicated, cooperative, and business-like delivery of services to enhance our customers’ missions.

Equal Employment Opportunity

Oneida ESC Group is an equal opportunity employer committed to inclusion and diversity in the workplace. We take affirmative action to ensure equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability, veteran status, or any other characteristic protected by law.

Oneida ESC Group participates in the E-Verify program and is committed to providing reasonable accommodations to qualified individuals with disabilities.