Payroll Manager in New York, New York at Rising Ground, Inc.

Overview

The Payroll Manager oversees all payroll operations, ensuring the accurate and timely processing of biweekly payroll for approximately 1,700 employees while maintaining compliance with federal, state, local, and organizational regulations. This role supervises payroll staff, supports the Finance Controller, manages ADP Workforce and ADP Workforce Management, oversees payroll reporting, audits, tax and benefit administration, reconciliations, and year-end processing, and partners with Human Resources, Finance, managers, and external auditors to ensure payroll accuracy, compliance, and continuous process improvement.

Key Responsibilities

• Manage biweekly payroll processing and administration using ADP Workforce and ADP Workforce Management.
• Supervise and provide guidance to the Payroll Coordinator.
• Support the Finance Controller with daily payroll operations, reporting, and related financial activities.
• Ensure compliance with federal, state, and local payroll tax laws and reporting requirements.
• Process employee payroll changes, benefit deductions, HSA contributions, candidate referral payments, and income executions (garnishments, levies, child support, and student loans).
• Prepare, analyze, and distribute payroll reports, reconciliations, and monthly billing reports for Finance and department leadership.
• Reconcile payroll records, including Form 941, general ledger accounts, year-to-date earnings, and employee W-2 wages.
• Coordinate with external auditors and accounting firms to support annual audits, pension reporting, workers' compensation, and other compliance requirements.
• Maintain employee payroll records, benefit accrual balances, and payroll data integrity while resolving payroll discrepancies and off-cycle payments.
• Partner with Human Resources and department managers to provide payroll guidance, ensure policy compliance, and support payroll-related employee inquiries.

Other related duties as assigned by supervisor.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Required Qualification

• Bachelor's degree in Accounting, Finance, Business Administration or a related field; equivalent combination of education and experience may be considered.
• Minimum of five (5) years of progressive payroll experience, including processing high-volume, biweekly, multi-state payrolls, with at least two (2) years of supervisory or management experience.
• Advanced proficiency with ADP Workforce and ADP Workforce Management, including payroll processing, reporting, employee data management, and payroll system administration.
• Thorough knowledge of federal, state, and local payroll tax laws, wage and hour regulations, payroll compliance, employee benefits, retirement contributions, garnishments, payroll deductions, and year-end reporting.
• Demonstrated experience with payroll audits, reconciliations, general ledger support, payroll reporting, payroll tax administration, and resolving complex payroll discrepancies.
• Strong analytical, organizational, and communication skills with the ability to manage multiple priorities, maintain confidentiality, meet strict deadlines, and effectively partner with Finance, Human Resources, management, external auditors, and employees.

Supervisory Responsibilities

• Yes

Work Environment

• Corporate

Position Type/Expected Hours of Work

This is a full- time position. Days and hours of work are Monday through Friday at assigned location. Work hours options are 9:00am- 5:00pm

Benefits & Compensation

• Competitive salary structure
• Health, dental, and vision insurance
• 401(k) with company match
• PTO policy (11 Paid Holidays, Paid Sick Time, Paid Vacation & Paid Personal Days)
• Remote / flexible work options (If applicable)

Additional Requirements

• Authorized to work in the U.S.
• Ability to work in-person in New York City (NYC)
• Ability to travel to other Rising Ground Sites (if required)