Project Coordinator in Phoenix, Arizona at Harris Companies

Job Description:

Job Summary:

Provide administrative, purchasing, document control, and accounting support to project management resulting in timely flow of paperwork, efficient delivery of materials, and accurate accounting for all division projects.

Document Control:

• Review, organize and distribute Contract Documents (drawings, specifications, schedules, RFIs, Construction Bulletins, etc.) and shop drawings/submittals to appropriate team members.
• Distribute and log all of the above activities for the team.
• Assist in tracking RFIs and their corresponding responses.
• Assist in the administration of project specific quality control program and compile documentation.
• Administer project closeout documentation including Operation and Maintenance manuals, startup reports, owner training and punch lists.
• Scope of Work support:
• Assist with tracking and reporting of changes to original scope of work.

Procurement Support:

• Depending on size and scope of project, may assist with the following duties:
• Assist with coordination of purchasing materials and equipment by the corporate purchasing department.
• Process and track submittals for all equipment.
• Purchase small material orders, track deliveries, and manage back order items.
• Assist with purchase card reports and proper cost code allocations.
• Financial Management Support:
• Enter job setup information into accounting system
• Depending on project, may coordinate with corporate accounting and assist with processing invoices, payroll, accounts payable, and billing duties as required.

Administrative Duties:

• Prepare documents utilizing word processing, spreadsheet, database, or presentation software.
• Scan, index, and retrieve documents, records, and reports
• Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers

Leadership:

• Supervise the work of Project Coordinators to ensure adherence to quality standards, deadlines, and proper procedures, correcting errors or problems.
• Suggest new ways of doing or thinking about tasks to improve efficiency and/or quality of work
• Guide individuals through the work day to assist with any needed tasks.
• Other tasks and duties may be necessary due to project specific conditions, and as directed.

What we are looking for:

• 4+ years Working knowledge of business office procedures
• 4+ years Proficient and accurate typing skills
• 4+ years Basic understanding of mechanical systems
• 4+ years Basic ability to read and comprehend construction documents
• 4+ years Business and management principles

Your life at Harris

As one of the country's leading mechanical contractors, Harris offers you the best of both worlds: the stability, resources and opportunities of a national company, and the team culture, creative spirit and customer loyalty of a local business. If you thrive on variety and new challenges, we want to meet you!

From stadiums to manufacturing facilities, power plants to hospitals, concert halls to classrooms, we handle projects of all sizes and complexity from multiple regional locations across the country.

Harris Benefits + Compensation

Medical, dental, vision, and life insurance

401K with company match

Vacation time, sick time, and paid holidays

Paid Parental leave

Short-Term Incentive Plan

Visit our Careers Page for additional benefit details: https://www.harriscompany.com/careers/employee-benefits-at-a-glance

Pay Range:

The actual salary offer will vary by candidate based on a wide range of factors such as specific skills, qualifications, experience, and location.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.