Administrative Assistant Level I in Washington, District of Columbia at Xtreme Solutions Inc

CLASSIFICATION: Non-Exempt

SECURITY CLEARANCE REQUIRED: Secret

LOCATION: 600 19th Street NW, Washington, DC 20006

WORK HOURS/DAYS: 8am-4:45pm/Monday-Friday

REPORT TO: Contract Supervisor

APPLY TO JOB LINK: https://bit.ly/3DmjBCT

DUTIES/TASKS:

• Prepare written communications using a variety of office software, specifically Microsoft Word, Power Point, Publisher, Excel, and SharePoint.
• Track and report official time and attendance records for all federal employees within the office through Time and Attendance Electronic System.
• Assist with travel arrangements using online Travel Manager System, (i.e., airfare, hotel, and rental car) and complete travel vouchers for employee reimbursement.
• Answer incoming calls, manage mail, track memoranda, correspondence and taskers, prepare briefing materials and compile reports; organize, type, collate and file; maintain personnel calendars and appointments, assist with ordering, tracking, receiving inventory.
• Liaise with building management.
• Track and verify Government employee award/recognition payments.
• Utilize Federal personnel rules and regulations.
• Operate office equipment.
• Process employees for badges and assist with new hire orientation and respond to routine questions on policy and procedures.
• Admit and welcome visitors into facility and maintains visitor log-in files.
• Provide support to other projects or tasks as required.

EDUCATION/EXPERIENCE REQUIRED:

• High School Diploma (Associates Degree Preferred)
• One (1) year experience supporting at an executive level
• Three (3) years of Microsoft Office Experience (i.e., Word, Power Point, Excel, SharePoint and Outlook).
• Three (3) years of office experience as an Administrative Assistant in office environment

QUALIFICATIONS:

• Ability to adapt to changes in procedures and assignments.
• Ability to establish working relationships at all organizational levels.
• Ability to accurately manage tasks and assignments.
• Ability to disseminate information and/or requests to all office personnel and compile responses.