Sr. Regulation Specialist in Totowa, New Jersey at New Cibo Vita LLC

Location: Vreeland
Position Type: Full-time, On-Site
Position Title: Regulation Manager
Job Type: Salary (Exempt)

About Us:
At Cibo Vita, innovation drives everything we do. Based in Totowa, NJ, we craft premium healthy snacks under the Nature’s Garden brand, combining quality ingredients with creative flavor and function. Our products are designed to support wellness, sustainability, and better snacking choices-helping consumers “Snack With Purpose.”

Job Summary:
The Senior Regulatory Specialist ensures food and dietary supplement products comply with applicable U.S. and international regulatory requirements, with a strong focus on FDA labeling compliance, including Nutrition Facts and Supplement Facts panels, ingredient statements, claims, and substantiation. The role leads regulatory projects, coordinates external consultants and legal advisors, maintains regulatory documentation in specification management systems, and partners with cross-functional teams to support compliant, on-time product launches.
The Senior Regulatory Specialist is responsible for ensuring food and dietary supplement products comply with applicable U.S. and international regulatory requirements, with a strong focus on FDA labeling compliance, including Nutrition Facts/Supplement Facts panels, ingredient statements, claims, and required substantiation. This role also serves as a regulatory project lead, managing timelines, deliverables, and communications with external regulatory consultants and law firms, while maintaining regulatory data and documentation within SpecRight, TraceGains, or similar systems. The position partners closely with QA, Marketing, and Sales to support compliant and on-time product launches.
Responsibilities
Label & Claim Compliance (Core Responsibility)
Review and approve product labels in accordance with FDA regulations, including:
Nutrition Facts Panel (21 CFR 101)
Supplement Facts Panel (21 CFR 101.36)
Ingredient statements, allergen declarations, and required disclosures
Review and assess nutrient content claims, structure/function claims, and marketing claims.
Ensure appropriate substantiation documentation is available, complete, and aligned with label and marketing claims.
Provide clear regulatory guidance and risk assessments to internal stakeholders.
Regulatory Project Management & External Consultant Oversight
Serve as the primary regulatory point of contact for external consultants, law firms, and regulatory service providers.
Manage regulatory projects end-to-end, including:
Scope definition
Timelines and milestones
Document requests and review cycles
Consolidation of consultant feedback
Translate external regulatory guidance into clear internal action items.
Ensure deliverables from consultants align with FDA requirements and internal standards.
Food & Dietary Supplement Regulatory Expertise
Apply FDA regulations across both conventional foods and dietary supplements, including:
Ingredient compliance (GRAS, dietary ingredients, NDIs as applicable)
Category-specific labeling and claim requirements
Support regulatory decision-making during new product development, reformulation, and line extensions.
Monitor regulatory changes and proactively communicate potential impacts.
Specification, System & Documentation Management
Review and maintain regulatory data within SpecRight, TraceGains, or similar specification management systems.
Ensure accuracy and consistency of:
Ingredient data
Allergen information
Regulatory attributes and documentation
Support customer-specific regulatory requirements through structured documentation.
Ensure proper version control and traceability of regulatory records.
Artwork Review & Cross-Functional Collaboration
Review packaging artwork to ensure regulatory compliance prior to print or release.
Partner with Marketing, R&D, QA, Packaging, and Supply Chain teams to implement compliant label language.
Participate in cross-functional project meetings to support launch readiness and regulatory alignment.
International Regulatory Support
Support regulatory reviews for international markets (e.g., Canada, Mexico, UK, EU, China) as needed.
Identify labeling gaps and documentation requirements for export products.
Qualifications:
Master’s or PHD degree in Food Science, Nutrition, Regulatory Affairs, or a related field preferred.
Key Requirements:
5+ years of regulatory experience in the food and dietary supplement industry.
Demonstrated experience reviewing:
FDA Nutrition Facts and Supplement Facts panels
Ingredient statements and allergen declarations
Claims and claim substantiation documentation
Proven project management experience, including managing external regulatory consultants or law firms.
Hands-on experience using SpecRight, TraceGains, or comparable specification / regulatory management systems.
Strong working knowledge of FDA food and dietary supplement regulations.
Experience managing regulatory documentation within digital systems.
Ability to synthesize complex regulatory feedback into actionable guidance.
Strong organizational and time-management skills to manage multiple projects simultaneously.
High attention to detail and sound regulatory judgment
Independent, proactive working style
Clear written and verbal communication
Collaborative, solutions-oriented mindset