Town Clerk at Town of Beloit – Beloit, Wisconsin

The Town Clerk plays a vital leadership role in ensuring the transparency, accuracy, and integrity of the Town of Beloit’s local government. Serving as the official custodian of Town records, the Clerk carries out the duties prescribed in Wisconsin Statutes § 60.33(11), along with all other applicable state and local laws. This highly visible position is entrusted with administering every aspect of the Town’s elections—upholding the democratic process for nearly 8,000 residents—while also managing the preparation and preservation of official records, ordinances, and resolutions. In addition, the Town Clerk oversees the issuance of business and liquor licenses, coordinates public notices, and manages special assessments that directly impact the community’s growth and infrastructure.

As a key member of the Town’s leadership team, the Clerk works closely with elected officials, Town staff, and the public, fostering trust, accessibility, and efficiency in municipal operations. This position offers the opportunity to make a meaningful impact on the quality of life in the Town of Beloit while serving in a highly respected and rewarding public service role.

The ideal candidate for Town Clerk will be a highly organized and detail-oriented municipal professional who thrives in a fast-paced, public-facing environment. They will bring comprehensive knowledge of federal, state, and local laws governing elections, licensing, public records, and open meetings, along with a proven ability to uphold transparency, accuracy, and integrity in all operations.
The following are the fundamental job duties and responsibilities. These are not to be construed as exclusive or all-inclusive as other duties may be required and assigned.

• Coordinate and Oversee Elections Process (35%):
Serve as the Town’s chief election official, managing all aspects of General, Primary, and Special Elections. Duties include maintaining voting equipment,
coordinating polling sites, training election workers, preparing and proofing ballots, publishing required notices, and compiling reports mandated by the Town and State.

• Town Board, Planning Commission and Board of Review Support (30%):
Serve as recording secretary to the Town Board. Prepare and review documents to finalize agendas, including resolutions, ordinances, memos, and attachments. Prepare and publish resolutions and ordinances, and complete follow-up actions as required, including filing with appropriate entities. Record and maintain accurate minutes of the above meetings actions and discussions. Serve the Board of Review (BOR), ensuring members meet required training, publishing notices, scheduling hearings, preparing documents, notifying property owners of final BOR decisions, and maintaining related files.

• Records Management (20%):
Maintain, preserve, and serve as the official custodian of the Town’s public records. Administer claims, public records requests, and prepare and publish legal notices.

• Licensing and Assessments (15%):
Issue and manage various business and liquor licenses, including coordinating publications, preparing resolutions, tracking inspections, issuing licenses, and maintaining records. Process bartender licenses. Administer special assessments (street, sewer, water, sidewalk), including scheduling hearings, publishing notices, preparing documents for property owners, balancing payment plans, and maintaining files.

The ideal candidate for town Clerk will be a highly organized and detail-oriented municipal professional who thrives in a fast-paced, public-facing environment. They will bring comprehensive knowledge of federal, state, and local laws governing elections, licensing, public records, and open meetings, along with a proven ability to uphold transparency, accuracy, and integrity in all operations. The successful candidate will be an exceptional communicator—both in writing and verbally—capable of preparing precise records, guiding the Town through complex electoral processes, and ensuring timely and compliant delivery of services. A Wisconsin Certified Municipal Clerk (WCMC) designation is preferred, along with a passion for public service and a commitment to advancing the Town of Beloit’s strategic priorities.

Preferred Qualifications
• High school diploma or equivalent, supplemented by college-level coursework in business
or public administration.
• Minimum of three years of practical experience in municipal government; experience in a
municipal clerk’s office strongly preferred.
• Wisconsin Certified Municipal Clerk (WCMC) certification (preferred).