Accountant at City of Mounds View – Mounds View, Minnesota

Nature of Work:

This position is responsible for preparing bi-weekly payroll and related reports, accounts payable and accounts receivable. Performs technical and administrative accounting work in maintaining the fiscal records and systems of the city. In addition, they prepare accurate and timely reports for management, the City Council, and the general public. The ideal candidate will have MUNICIPAL payroll experience and will be dedicated to working Monday-Thursday, 7AM-5PM at City Hall. Communicates with: Internally – All staff. Externally – Vendors and general public. Supervision: None

Essential Work Functions:
Payroll
•Compiles payroll data such as hours worked, accrual of fringe benefits, compensatory time, flexible time, taxes, insurance and other deductions to be withheld, and enters into computer software.
•Reviews wages and deductions computed to ensure accuracy of payroll.
•Processes payroll direct deposits and ACH payments online to banking institutions.
•Reports payroll taxes for filing and payment.
•Reconciles and prepares vendor checks for employee payroll deductions.
•Maintains confidentiality of payroll records.
•Maintains employee leave records, such as sick, vacation, compensatory, and flexible leave.
•Enters new employee information and processes changes such as exemptions, insurance coverages and various payroll deductions for each employee.
•Notifies vendors regarding new employee benefits elections or employee terminations.
•Reports new hires to State of Minnesota.
•Notifies COBRA Administrator regarding terminating and retiring employees.
•Reconciles and prepares social security, State and Federal reports at year-end, and W-2's
•Prepares annual PERA Exclusion Reports.
Accountant
•Makes journal entries to balance and close monthly/yearly books in general ledger, revenue, and expense accounts; reconciles general ledger and subsidiary accounts.
•Maintains accounts receivable and other subsidiary records.
•Reconciles all bank statements and Investment accounts.
•Monitors daily cash flow activities and transfers monies to ensure proper account balances.
• Prepares Invoices for false alarms, lawn service and tree removal.
• Compiles data for monthly sales tax report and files with the State.
•Assists in the preparation of the annual financial report and other County, State, or Federal reports.
•Prepares financial reports on water, sewer, storm water, and streetlight revenues and expenses.
•Performs periodic financial studies and analyses.
•Assists the Finance Director in the operation and maintenance of the City's central financial computer system.
•Prepares monthly and other financial reports to assist management and governing bodies in evaluating the financial condition of the City.
•Prepares trial balances, audit schedules, work papers, and other information to assist auditors in performing audits of City accounts/activities.
•Maintains capital assets either new, disposed and/or changed.
•Processes year-end accruals for accounts payable/receivable, payroll and utility billing.
Accounts Payable
•Collects and reviews all payable invoices from Department Heads.
•Process invoices for payment by entering new vendor information.
•Check invoices for proper approval by department heads
•Ensure sales tax charges are accurate
•Prepares Just and Correct Claims report for City Council packet
•Scans checks and support documentation into digital imaging
•Prepares year end 1099 forms.
Other Work Functions (Illustrative Only):
•Provides back-up to Utility Billing Technician.
•Communicates with the Finance Director the performance of other staff within the department.
•Assists other staff within the department in developing and achieving their full potential by communicating policies and duties, providing guidance and direction, preparing them for additional duties as they become available, and setting desired standards for conduct and work performance.
•Performs related work as required.

Minimum Qualifications of Education and Experience:

Graduation from an accredited four (4) year college or university with a degree in accounting, finance, business or public administration, or a closely related field. One (1) year of progressively responsible municipal accounting or finance work. OR Graduation from an accredited two (2) year college or university with an associate’s degree in accounting, finance, business or public administration, or a closely related field. Three (3) years of progressively responsible municipal accounting or finance work.

Physical Demands and Work Environment:
In compliance with Americans with Disabilities Act, the following represents the Physical and Environmental Demands:

Function:	24% or Less	25% - 49%	50%-74%	75% or more
Office environment				X
Sitting, standing			X
Walking, reaching, pulling		X
Typing/data entry			X
Talking, hearing			X
Close and distance vision			X
Color vision, depth perception, accommodation, field of vision	X
Light (10 pounds of force)		X

This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship. The City Council, City Administrator or appropriate Elected Official retains the discretion to add duties or change the duties of this position at any time.
Mounds View is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the city will provide reasonable accommodation to qualified individuals and encourages both prospective and current employees to discuss potential accommodations with the employer.