Accounts Payable Clerk at Haddad Plumbing & Heating – Newark, New Jersey

Company Overview
Haddad Plumbing and Heating Inc. has Been in Business for 25 Years Servicing New Jersey, New York City, and Westchester County in Mid-Rise and High-Rise buildings with Exceptional Work and a Proven Track Record. This is a Terrific Opportunity for a Well Organized and Outgoing Individual to have a Great Career in a Great Industry.

Essential Functions

• Data entry into Sage 100, Fishbowl, and Excel as well as other systems and databases as needed for both companies Haddad Plumbing & Heating Inc. and HP Services Inc.
• Review and process of all invoices and packing slips for appropriate documentation and payment.
• Validation of invoices and packing slips against purchase orders.
• Validation of materials received vs. purchase order and process discrepancies accordingly .
• Acts as liaison between bookkeeping department, purchasing department and warehouse.
• Coordinate time transfers between Exaktime, Sage, and Isolved.
• Verify sick/vacation time in Isolved for employees not clocked in and maintain weekly attendance and sick/vacation logs.
• Reconciliation of monthly vendor statements.
• Ensure all tax-exempt jobs are properly invoiced.
• Ensure all invoices match packing slip and purchase order pricing and quantity.
• Manages and processes all credits on accounts.
• Answer all vendor inquiries.
• Prepares weekly reports for the Finance Manager and CFO of all payables due.
• Weekly meeting with Finance Manager and CFO for payment schedules
• Prepares checks and payments to be sent to vendors.
• Ensures all overhead bills are paid promptly.
• Reconciles credit cards.
• Disputes charges that are unidentified or seek information from Finance Manager and CFO for any charges without receipt.
• Manages credit card log, ensures all documentation is complete and appropriate approvals are made and ensures copies of receipts are provided.
• Reconciles bank accounts.
• Maintain all accounts payable reports, spreadsheets and accounts payable files.

Required Education and Experience

• Strong grasp of basic accounting principles.
• Proficient in Microsoft Office Suite; SAGE 100 experience is a plus.
• Strong organizational skills, including multitasking and time-management.
• Excellent written and verbal communication skills.
• Strong interpersonal skills; capable of working independently and collaboratively.
• Enthusiastic about learning and advancing within the company.
• High attention to detail and quick retention of new information.
• Punctual and dependable.

Preferred Education and Experience

• Associate’s degree in accounting, or one year of accounts payable or accounting experience, or an equivalent combination of education and experience.
• Bilingual in Spanish or Portuguese.