Workplace Manager at Luma AI – Palo Alto, California

About Luma AILuma's mission is to build multimodal AI to expand human imagination and capabilities. We believe that multimodality is critical for intelligence. To go beyond language models and build more aware, capable and useful systems, the next step function change will come from vision. So we are working on training and scaling up multimodal foundation models for systems that can see and understand, show and explain, and eventually interact with our world to effect change.
Where You Come In:Luma’s Workplace Manager is the steward of our physical environment—the person who turns raw space into a high-performance lab for creativity, research, engineering, and community. This is a rare opportunity to shape how it feels to build the future here, ensuring our physical world keeps pace with the ambition of the digital one.
What You'll Do:This is a 0-to-1 opportunity to define and build Luma's physical presence, not a maintenance role. You will:

• Run day-to-day operations across Luma offices, ensuring spaces are functional, welcoming, and effortlessly usable.
• Oversee vendors, maintenance, security, cleaning, and cultivate strong building relationships.
• Manage workplace budgets, forecasting, and cost optimization without compromising experience.
• Partner with IT, People, and Ops on moves, changes, onboarding needs, and special builds.
• Create scalable playbooks for opening new locations quickly and consistently.
• Serve as a core partner in evaluating buildings for vibe, light, flow, energy, and long-term flexibility.
• Bring exceptional aesthetic judgment, acting as a curator of Luma’s physical brand: futuristic, focused, creative, human.
• Design spaces that encourage serendipitous collision, deep work, and spontaneous collaboration, making the office a magnet for talent.

Who You Are:

• 6+ years in workplace operations, real estate, facilities, or office design-adjacent roles in high-growth tech environments.
• Demonstrated experience opening new offices or leading major build-outs from conception to completion.
• Strong vendor management and project execution chops, with a history of delivering high-quality results.
• Financial fluency with budgets, leases, and capex planning.
• Exceptional taste—you have a strong point of view on materials, furniture, layouts, lighting, and art, and it's usually right.
• A natural sense for space, layout, and how physical environments shape behavior and culture.
• Comfortable operating in ambiguity and moving fast with imperfect data, thriving in a dynamic startup environment.
• Executive-level judgment and the confidence to push back when a design or location isn’t good enough.

What Sets You Apart (Bonus Points):

• A deep service mindset where details matter, and you ensure people feel cared for in their environment.
• Genuine excitement for frontier technology, creative teams, and the challenge of building something from scratch.
• Experience sourcing unique pieces, local makers, and subtle touches that make offices feel intentional rather than corporate.

CompensationThe base pay range for this role is $150,000 – $205,000 per year.