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Graduate Intern - Academic Advising at Villanova University – Villanova, Pennsylvania

Villanova University
Villanova, Pennsylvania, 19085, United States
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About This Position

Villanova University
Graduate Intern - Academic Advising

Posting Details

Do you have questions about the application process? If so, please refer to the Applicant FAQ’s.

Position Information
Posting Number:20260082V
Position Title:Graduate Intern - Academic Advising
Posting TypeStudent
Hours/week:20
Eligibility:Work study preferred but open to all students
Semester2026-2027 Academic Year
Location Vasey Hall
Detailed Work Schedule
Number of positions:1
Department:576-Dean, Professional Studies
Contact Name:Olivia Mendenall
Contact Phone/Extension:9-4418
Position Summary Information
Job Description Summary:
The CPS Academic Advising Team is accepting applications for a postgraduate, part-time internship. This unique opportunity is geared towards individuals with a strong interest in exploring a career in higher education, specifically in academic advising and student support services.
The Academic Advising Intern will be a full member of the Advising Team, supporting a caseload of students and contributing meaningfully to the various projects, events, and initiatives put forth by the Advising Team and the College of Professional Studies.
As a result of this program, the Intern will develop an understanding of prominent student development theories and academic advising approaches through both hands-on experience and targeted professional development opportunities. They will cultivate a personal advising philosophy to guide their work across the higher education landscape.
Requirements:
60% STUDENT SUPPORT SERVICES
  • Serve as an Academic Concierge for all CPS students
  • As the bridge from acceptance to enrollment, liaise between new students and advisors, assist with the onboarding of new students
  • Routinely check in with specific groups of students throughout the semester, addressing logistical and administrative barriers and refer students to appropriate resources
  • Collaborate with Advising and Admissions colleagues in the transfer credit evaluation process
  • Regularly monitor and edit content for student-facing advising information and messaging for consistency and accuracy
  • Oversee advising email account by responding to emails, sending announcements, and triaging messages as needed
  • Assist Advising Team with programming, such as Orientation, Commencement, and various student-focused events
  • Maintain tracking documents to ensure accurate data collection
  • Engage in benchmarking research to ensure the team’s efforts and services are aligned with institutional goals, higher education trends, and academic advising scholarship
  • Develop ethical advising practices in record-keeping, FERPA compliance, navigation of difficult conversations, and administrative processes
  • Assist Advising Team in daily tasks and attend meetings when appropriate
25% ACADEMIC ADVISING
  • Oversee a caseload of assigned students:
    • Meet one-on-one with students via individual advising appointments, establishing rapport and maintaining regular communication, assisting academic program and career exploration, supporting registration, and referring students to a network of campus resources, when appropriate
10% INDUSTRY/COMMUNITY PARTICIPATION
  • Collaborate with teams in CPS and across the University to understand the collective nature of advising and student support
  • Work with Academic Advising Team and campus partners, when applicable, on development and coordination of courses/events
  • Participate in relevant professional development activities and/or associations
  • Represent the Advising Team and CPS at various campus events sponsored by CPS and/or the University

5% ADDITIONAL RESPONSIBILITIES
  • Other duties as assigned
  • Participate in events on occasional nights and weekends
Additional Information:
Formal Education:
  • Bachelor’s degree required; Currently enrolled in a master’s program at Villanova, preferably in higher education, counseling, or related field.

Additional Information:
  • Demonstrate strong organizational, time management, and problem-solving skills in a fast-paced and dynamic environment.
  • Create a welcoming, helpful experience for all stakeholders. Communicate effectively, both written and oral, with colleagues and students. Navigate complex and difficult conversations in an ethical and professional manner.
  • Exercise good judgement and integrity when handling confidential information and student situations.
  • Demonstrate initiative and creativity in tackling new tasks and projects and addressing issues as they arise. Manage and complete tasks in a timely manner and communicate openly around questions and time constraints.
  • Be proficient in all standard computer applications, including Microsoft office products, especially Outlook, Teams, Excel, and Word. Quickly learn and adapt to new technologies and platforms.
  • Have a deep commitment to the College of Professional Studies, to the University’s Catholic/Augustinian heritage and the advancement of its mission, and to serving the needs of a diverse community.
  • The position will extend through the end of the academic year but may be renewed for an additional academic year at the supervisor’s discretion and in consultation with the intern.
  • Internship credit may be available.
Physical Demands Summary:
N/A
Wage Rate:$18/ hr for Masters students or $21/hr for Doctoral students (GAH only, no tuition or stipend)
Posting Detail Information
Closing Date (11:59pm ET):
Open Until FilledYes
Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * Are you currently a registered Villanova student?
    • Yes
    • No
  2. * Do you possess a bachelor's degree?
    • No Response
    • Yes
    • No
  3. * Have you ever worked on campus before? If “Y”, what department and semester/year?

    (Open Ended Question)

  4. * Are you eligible for work study?
    • Yes
    • No
    • I don't know
Optional Applicant Documents:
Required Documents
  1. Cover Letter / Letter of Interest
  2. Resume / Curriculum Vitae
Optional Documents
  1. Letters of Reference (uploaded by applicant)
  2. Other Document

Job Location

Villanova, Pennsylvania, 19085, United States

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