Contract Specialist II in Remote at Akicita Federal, LLC

The Contract Specialist II provides acquisition and contract support services to the Bureau of Indian Education's Division of Acquisitions, primarily focused on K-12 Bureau-operated and tribally controlled school support. Working under the direction of an assigned Contracting Officer, this position manages a portfolio of simplified acquisitions, task orders, utility contracts, modifications, options, deobligations, and closeouts. The CS II is a Key Personnel position and serves as a critical operational resource ensuring timely, compliant, and well-documented contract actions in support of approximately 185 Bureau-funded schools across 23 states.

Fully remote; contractor provides own workspace and phone access.

Core hours: MondayFriday, 6:00 AM 6:00 PM Mountain Time (excluding federal holidays).

Travel to any Indian Affairs location may be required; governed by Federal Travel Regulations.

Government-furnished equipment (laptop, monitor, keyboard, mouse, docking station) provided after background clearance.

Must sign NDA and comply with all IT security, FISSA/security awareness, and ethics training requirements prior to and during performance.

PRIMARY DUTIES & RESPONSIBILITIES

Contract Execution & Administration

Execute simplified acquisitions, task and delivery orders, modifications, options, deobligations, and contract closeouts in accordance with the RFO, DIAR, and applicable agency policies.

Prepare and issue solicitations (RFQs, combined synopsis/solicitations) using the FBMS system; ensure all appropriate terms, conditions, and clauses are included.

Prepare contract award documents for task and delivery orders in FBMS; obtain legal concurrence and distribute to appropriate parties.

Report contract actions into FPDS-NG directly or via FBMS.

Prepare post-award documentation including contract modifications, option exercises, invoice packages, and COR designation letters.

Monitor contractor performance against deliverables, schedules, and milestones; assist in resolution of performance issues.

Process contractor invoices and manage contract funding status.

Provide contract closeout support in accordance with applicable regulations.

Requirement Development & Pre-Award Support

Assist program offices in developing and preparing Statements of Work (SOW), Statements of Objectives (SOO), and Performance-based Work Statements (PWS).

Conduct market research to identify potential sources, socioeconomic program participants, GSA Schedule vendors, and other contract vehicles; prepare written market research documentation and SAM postings.

Support preparation of Independent Government Cost Estimates (IGCEs) through analysis of past purchases and current market data.

Assist in development of acquisition plans, strategies, approaches, and milestone schedules.

Prepare pre-award documents including Determinations and Findings (D&Fs), Justifications and Approvals (J&As), and source selection documentation.

Systems, Tracking & Reporting

Maintain accurate and complete tracker entries for all assigned actions; update at minimum weekly (no later than Tuesdays by 12pm MT) and in real-time as needed.

Respond to all phone and email inquiries within 1 business day; acknowledge formal PR assignments within 2 business days.

Support PRISM PR assignments and queue clearance at minimum three times per week (Monday, Wednesday, Friday).

Submit monthly Acquisition Reports by the 5th of each month covering prior month accomplishments, current action items, and upcoming goals.

Contribute to maintenance of the contract inventory tracker and PR workload tracker.

Program & Outreach Support

Coordinate, lead, or participate in outreach and training events including one-on-one school planning sessions and BIE-wide weekly training activities.

Contribute to program management reviews and strategic planning discussions.

Support achievement of PALT, AMR pass rate, Small Business, competition, and Buy Indian goals as established by DOI and IA leadership.

Sign and comply with Non-Disclosure Agreement (NDA) prior to contract start; safeguard all non-public Government information throughout performance.

MINIMUM QUALIFICATIONS

Education & Certification

Bachelor's degree or equivalent experience

FAC-C Level I (or equivalent) desired

Working knowledge of RFO/FAR; DIAR familiarity preferred

Experience

Minimum 4 years of relevant federal acquisition experience

Experience across multiple contract types (simplified, T&M, FFP, IDIQ)

Experience with FBMS, PRISM, and FPDS-NG preferred

Experience supporting K-12 or education-focused federal programs is a plus

REQUIRED SKILLS & COMPETENCIES

Thorough knowledge of the Federal Acquisition Regulation (FAR/RFO) and ability to independently apply regulations to assigned actions.

Proficiency with federal acquisition systems including FBMS, PRISM, SAM.gov, and FPDS-NG.

Strong written and verbal communication skills; ability to draft clear, compliant acquisition documents and correspondence.

Ability to manage a high-volume workload (150+ actions annually) with accuracy and within established PALTs.

Detail-oriented with strong organizational and time management skills; ability to maintain real-time tracker updates and meet recurring deadlines.

Ability to work independently in a fully remote environment while maintaining responsiveness and professional engagement with government clients.

Commitment to supporting BIE's mission to serve American Indian and Alaska Native students and communities.