Accounting Admin at Odessa Separator Inc – Odessa, Texas

About Company:

Odessa Separator is a West Texas–based manufacturing company proudly serving the oil and gas industry with high-quality separation equipment and solutions. Built on hard work, craftsmanship, and integrity, we specialize in designing and manufacturing reliable products that help our customers operate safely, efficiently, and confidently in demanding environments.

But what truly sets Odessa Separator apart is our people.

We believe great companies are built by teams who take pride in their work, look out for one another, and show up every day committed to doing things the right way. Safety, accountability, and respect are not just words here. They guide how we work, how we lead, and how we treat one another.

At Odessa Separator, you’ll find a hands-on, team-oriented environment where contributions matter and effort is recognized. We value continuous improvement, personal growth, and taking ownership of the work we do. Whether you are on the shop floor, in the yard, or supporting operations behind the scenes, your role plays a direct part in our success.

We are proud to be part of the Permian Basin community and are committed to providing stable careers, competitive benefits, and opportunities for long-term growth.

If you’re looking for more than just a job and want to be part of a team that values craftsmanship, safety, and people, we invite you to explore opportunities with Odessa Separator.

About the Role:

The Accounting Admin plays a critical role in supporting the financial operations within a manufacturing environment by ensuring accurate and timely processing of accounting transactions. This position is responsible for maintaining organized financial records, assisting with accounts payable and receivable, and supporting month-end and year-end closing activities. The role requires close collaboration with various departments to gather necessary documentation and resolve discrepancies, contributing to the overall financial integrity of the company. The Accounting Admin will also assist in preparing reports and documentation for audits and compliance purposes. Ultimately, this position assists with ensuring that the accounting functions run smoothly, enabling informed financial decision-making and operational efficiency.

Minimum Qualifications:

• High school diploma or equivalent required; Associate’s degree in Accounting, Finance, or related field preferred.
• At least 2 years of experience in an accounting or administrative role, preferably within a manufacturing or industrial setting.
• Proficiency in Microsoft Office Suite, especially Excel, and familiarity with accounting software (e.g., QuickBooks, SAP, or similar).
• Strong attention to detail and organizational skills.
• Basic understanding of accounting principles and financial processes.

Preferred Qualifications:

• Bachelor’s degree in Accounting, Finance, or Business Administration.
• Experience with ERP systems used in manufacturing environments.
• Knowledge of GAAP (Generally Accepted Accounting Principles).
• Prior experience supporting audit processes.
• Strong communication skills to effectively liaise with cross-functional teams.

Responsibilities:

• Process and record accounts payable and accounts receivable transactions accurately and timely.
• Maintain and update financial records, including invoices, purchase orders, and payment documentation.
• Assist with bank reconciliations and monitor cash flow activities.
• Support month-end and year-end closing processes by preparing necessary schedules and reports.
• Collaborate with internal departments to resolve invoice discrepancies and ensure compliance with company policies.
• Prepare documentation and assist with internal and external audits as required.
• Maintain filing systems and ensure confidentiality of financial information.
• Assist in generating financial reports and summaries for management review.
• Answer phones, assist customers and vendors with inquiries, and oversee reception area.
• Other duties as assigned.

Skills:

The required skills such as proficiency in accounting software and Microsoft Excel are essential for managing daily financial transactions and maintaining accurate records. Attention to detail ensures that all data entered is precise, reducing errors and discrepancies in financial reports. Organizational skills help in managing multiple tasks such as invoice processing, reconciliations, and report preparation efficiently. Preferred skills like knowledge of GAAP and experience with ERP systems enhance the ability to support complex accounting functions and improve process accuracy. Strong communication skills facilitate effective collaboration with internal teams and external auditors, ensuring smooth financial operations and compliance.