Accounting Executive Assistant to Chairman of the Board in Austin, Texas at Calendar Holdings

Who we are:

Go! Retail Group is based in Austin, Texas, a national specialty retailer operating hundreds of name-brand stores across the country, including Go! Toys and Toys”R”Us, Babies”R”Us, Attic Salt, Wonder World and more. We also run a very successful e-commerce business.

Fun Fact: We are the leading retailer of calendars, games and toys products in shopping centers nationwide. Want to know more? Visit GoRetailGroup.com.

We are an established retailer organization with a passion for innovation, operations, and community – and we still get excited about what’s next.

Our Values:
We are a family-owned business and believe in operating responsibly and with heart. Our values are the foundation of everything we do.

• Innovate and collaborate: We never want to stop dreaming and bringing ideas to life as a team.
• Integrity and transparency: How we show up in everything we do matters to us.
• Community: We take pride in being a supportive and flexible employer, building deep relationships with our partners, and have a positive impact on our diverse communities and ecosystems.
• Fun: At the core, Go! Retail Group is about bringing joy to our customers. The process to get there should be fun and challenging.

What we are looking for:

Come and be part of a great company. We are looking for a self-starter with excellent organizational skills, excellent communication skills, strong follow-through, excellent time management, and outstanding attention to detail. The ideal candidate is intuitive, thoughtful, kind, and thrives in a fast-paced environment.

This is an exciting opportunity to become a trusted partner to the Chairman of the Board while work closely with all executives across all companies. The successful candidate will have strong accounting analytical skills, experience running reports and managing data, and the ability to anticipate needs while working independently. A good sense of humor is a plus. If this sounds like the right opportunity for you, we would love to hear from you.

Position Overview:

The Accounting Executive Assistant to the Chairman of the Board is a high-level strategic role that combines executive support with specialized accounting and financial responsibilities. This role requires proficiency in financial documentation, advanced Excel skills, financial reporting and analysis expertise and the ability to manage projects independently while anticipating organizational needs.

Essential Functions and Key Responsibilities:

• Work closely and effectively with the Chairman of the Board.
• Prepare accurate sales reports for all store locations.
• Prepare complex financial reports and spreadsheets.
• Assist with invoices and expense reporting.
• Support in management of financial documents to store leases.
• Assist with arranging complex and detailed travel plans, itineraries, and agendas, and compiling documents for travel-related meetings.
• Interact professionally with internal and external executives.
• Composing and preparing correspondence.
• Maintain strict confidentiality of sensitive information and communications.
• Handle matters proactively, efficiently, with strong follow-through to successful completion, often under tight deadlines.
• Manage incoming and outgoing electronic communications on behalf of executive team.
• Assist in preparing presentations, reports and related materials.
• Organize meetings, including scheduling, sending reminder and organizing catering when necessary.
• Collaborate extensively with C-level executives, SVPs, VP’s and other leaders throughout the company.
• Oversee general office responsibilities, including replenishing office materials as needed, sorting mail, maintaining record management, and assist with day-to-day projects.
• Assist with company events as needed.
• Perform additional projects and duties as assigned by the Chairman of the Board.

Qualifications/Basic Job Requirements:

• Bachelor’s degree in Business, Accounting, or a related field preferred; equivalent experience will be considered.
• 3-5 years of executive assistant experience supporting C- level executives or senior leadership.
• Strong experience in financial reporting and analysis.
• Advance Excel skills with the ability to manage data and generate reports.
• Proven ability to handle a broad range of executive and administrative support responsibilities independently with minimal supervision.
• Ability to work effectively in a fast-paced environment while remaining flexible, proactive, resourceful, and professional.
• Exceptional discretion and ability to maintain confidentiality.
• Excellent written and verbal communication skills, strong decision-making abilities, and meticulous attention to detail.
• Friendly, outgoing and professional demeanor with a positive, can-do attitude.
• Strong listening and communication skills with ability to effectively convey information both verbally and in writing.
• Demonstrated stamina, drive and perseverance to manage pressure and consistently meet deadlines.
• Ability to manage multiple priorities and quickly adapt to changing business needs.
• Experience leading or supporting professional research projects as needed.
• Willingness and flexibility to work overtime, when necessary.
• Excellent attendance & punctuality.
• Strong attention to detail.

Benefits and Perks:

· Medical, Dental, Vison, Life Insurance, Short Term & Long-Term Disability

· Employee Assistance Program (EAP)

· A generous employee discount to our retail stores

· Bonus opportunities

· Very relaxed dress code

· Strong 401K Match

· Generous PTO program

· Birthday Day Off

· Paid Maternity Leave

· Other fun perks

· Great working environment and team

· Open door environment

· Family atmosphere

· Good place to work and plan your career

· Fun company events

This job description has been designed to indicate the general nature and level of work performed by employees within this position. The actual duties, responsibilities, and qualification may vary based on assignment.

Go! Calendar Holdings, LLC is an equal opportunity employer and does not discriminate against individuals on the basis of race, gender, age, national origin, religion, marital status, veteran status, or sexual orientation.