Youth Conservation Crew Office Assistant (Community Service Aide II) - Extended at City of Portland – Portland, Oregon

About the position

Job Appointment: Casual, Full Time. Appointment will end August 29, 2025. Possibility of an extension to position within Environment Education.

Work Schedule: Monday to Friday, 30 hours per week (6 hours per day), with occasional weekends.

Work Location: Fully Onsite. Employee will report to Rice School, 6433 NE Tillamook St, Portland, OR 97213 for in-person work. This position will also be required to travel to various locations for field work.

Benefit: This is a Seasonal/Casual classification, and employees in this classification serve at-will and do not accrue status in the class to which they have been appointed and have no appeal rights upon demotion, suspension or termination from employment. Community Service Aide II's do not accrue vacation or service credit.

Language Pay Premium Eligible: This position may be eligible for Language Pay Differential for qualifying employees.

Union Representation: This position is non-represented.

Application Material: Please click APPLY to submit your application via the City of Portland’s online portal. You will need respond to the supplemental questions and attach a resume.

Position Summary
The YCC Office Assistant supports the efficient operation of the Youth Conservation Crew (YCC) program through organizational, administrative, and logistical assistance. This role will be responsible for managing equipment and supplies, coordinating communications and reports, supporting event planning, and maintaining accurate files and records. Additional responsibilities include providing in-field support, overseeing technology and recruitment efforts, and contributing to the development of program materials to ensure the success of YCC.

The Youth Conservation Crew Office Assistant will work on:

• Organization & Inventory: Maintain and track YCC equipment, supplies, and storage areas.
• Communication: Draft, edit, and send approved communications; support the creation of YCC reports.
• Event & Program Support: Assist with YCC Saturday planning, including Smartsheet management, timesheet tracking, end of day work report, co-hosting professional development days and YCC Celebration.
• File Management: Organize and archive YCC files and photos.
• Technology Support: Track and troubleshoot YCC-related technology.
• Scheduling & Recruitment: Schedule meetings with sponsors, assist in YCC and Environmental Education (EE) recruitment efforts, and support YCC staff hiring.
• Calendar & Document Management: Update YCC and EE Outlook Calendars; assist with editing YCC print materials and program documents.
• In-Field Support: Support summer staff onboarding and training, resupply materials, and substitute for crew leaders as needed.
• EE Internship Support: Help update and edit EE Internship materials.
• Additional Duties: Assist YCC staff and alumni, and perform other programmatic duties as assigned.

Ideal Candidate

We are seeking an organized and motivated individual to join the Youth Conservation Crew (YCC) team as an Office Assistant. This is an excellent opportunity for an early-career professional to gain experience and deepen their knowledge in supporting youth programs that focus on conservation, environmental education, and outdoor leadership.

The ideal candidate will:

Support Equity and Inclusion: Be committed to fostering a welcoming and inclusive environment for all participants and staff.

Engage with Youth: Have experience working with, supporting, and leading youth ages 14–19, particularly in programs related to the outdoors, conservation, or environmental education.

Communicate and Collaborate: Demonstrate strong communication skills and the ability to work effectively with youth participants, partner organizations, and Parks staff to ensure program success.

Be Adaptable and Organized: Excel at tracking and completing multiple tasks simultaneously, adjusting to changing priorities, and maintaining focus in a dynamic work environment.

Stay Organized: Be comfortable handling administrative tasks, such as managing equipment, coordinating schedules, editing training materials and field manuals, and maintaining accurate files.

Use Technology Effectively: Be proficient with Microsoft Office (Outlook, Excel, Word, Teams, OneDrive), Adobe PDF, and other online tools.

Be Flexible and Team-Oriented: Be willing to assist with event planning, staff training, and in-field support when needed.

Have a question?

Contact Information:

TroyLynn Craft, Recruiter

Bureau of Human Resources

TroyLynn.Craft@portlandoregon.gov

The following minimum qualifications are required for this position:

1. Ability to promote equity, diversity, inclusion and provide culturally responsive leadership within the program.
2. Experience working with diverse youth aged 14–19 in programs focused on nature, the outdoors, conservation, environmental education, and/or outdoor education.
3. Experience in youth programming and/or conservation work in a leadership position.
4. Experience working in an administrative position supporting field-based programming in nature and/or conservation.
5. Experience with Microsoft Office (Outlook, Excel, Word, Teams), Adobe PDF, and various web-based programs.

Applicants must also possess:

• A valid state driver’s license and acceptable driving record.
• Valid First Aid/CPR certification (or ability to become certified within two months of hire).

Although not required, you may have one or more of the following:

• Degree in Administration, Environmental Education, Outdoor Education, Recreation Management
• Bilingual skills

Step 1: Apply online between December 2, 2024 to January 6, 2025

Required Application Materials:

• Resume
• Answer to the Supplemental Questions (click on the Questions tab to preview the questions)

Optional Application Materials:

Application Tips:

• Your responses to the supplemental questions should include details describing your education, training and/or experience, and where obtained, which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement.
• Your résumé should support the details described in your responses to the supplemental questions.

• Do not attach any additional documents.
• Please note, all completed applications for this position must be submitted no later than on the closing date and time of this recruitment.
• You can use AI tools to assist with your job application, but please make sure to personalize your responses to supplemental questions. Avoid copying and pasting. We encourage using AI to generate ideas and then tailor them to reflect your own experiences and skills.
• All applications must be submitted via the City's online application process.
• E-mailed and/or faxed applications will not be accepted.

Step 2: Minimum Qualification Evaluation: Week of January 6, 2025

• An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and supplemental questions, weighted 100%.
• Your résumé and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.
• You have 14 days from the notice of the minimum qualification evaluation results to let us know if you would like to review and discuss your evaluation result. Please read the City of Portland Administrative Rule 3.01 for complete information.
• Additional evaluation may be required prior to establishment of the eligible list and/or final selection.

Step 3: Establishment of Eligible List: Week of January 13, 2025

• Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list.

Step 4: Selection (Interview): Late January 2025

• Hiring bureau will review and select candidates for an interview

Step 5: Offer of Employment: February 2025

Step 6: Start Date: February 2025

• A start date will be determined after all conditions of employment have been met.

*Timeline is approximate and subject to change.

Click here for additional information regarding the following:

• City of Portland Core Values
• Recruitment Process - Work Status
• Equal Employment Opportunity
• Veteran Preference
• ADA, Pregnancy, and Religious Accommodations