Recruitment & Admissions Assistant, SPIA in Pittsburgh, Pennsylvania at University of Pittsburgh

Recruitment & Admissions Assistant, SPIA

The Recruitment & Admissions Assistant will provide administrative and operational support for graduate and undergraduate recruitment, admissions, and enrollment efforts within the School of Public and International Affairs (SPIA). Working closely with the Recruitment and Admissions team, the position will supplement existing staff capacity, with a particular focus on admissions processing, enrollment communications, and recruitment event coordination.

Key responsibilities include:

• Admissions Processing: Support graduate and undergraduate admissions processing by reviewing applications for completeness, verifying required documents, maintaining accurate applicant records, tracking application status and key admissions milestones, and preparing application materials for review and decision-making.
  Enrollment Communications: Support targeted outreach and email communications to prospective, admitted, and deposited students, including recruitment campaigns, follow-up communications, and reminders.
  Recruitment Event Support: Assist with planning and coordinating logistics for graduate and undergraduate recruitment events, including in-person and virtual information sessions, recruitment fairs, campus and class visits, and admitted student programming.
  Data and Administrative Support: Maintain accurate applicant and enrollment records, assist with reporting, respond to student inquiries, and provide administrative support for scholarship and financial aid processing.

A High School Diploma or GED is required; a Bachelor's degree is preferred. At least one year of relevant administrative, student services, admissions, or related experience is preferred. Strong organizational, communication, and attention-to-detail skills are essential. Familiarity with CRM systems, Microsoft Office, and higher education admissions processes is desirable.

The University of Pittsburgh is an equal opportunity employer / disability / veteran.

Department: SPIA-Admissions & Recruitment

Campus: Pittsburgh

Minimum Education Level Required: High School Diploma/GED

Minimum Years of Experience Required: 1

Work Schedule: M-F daylight schedule with occasional evening or weekend events

Work Arrangement: Hybrid: Combination of On-Campus and Remote work as determined by the department.

Requested Pay Rate: 20.00-23.00

Visa Sponsorship Provided:

Background Check: For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances: Not Applicable

Required Documents: Resume, Cover Letter

Optional Documents: Not Applicable