Fractional Payroll Specialist (Part-Time or Full-Time) in Columbia, Maryland at My Valuable Business LLC

Location: Remote (U.S.-based)

Type: Full-Time or Part-Time
FLSA Status: Exempt

About the Company

My Valuable Business, LLC (MVB) is a 25+ year professional services firm providing fractional CFO, accounting, payroll, marketing, HR, and business advisory services to small and midsize organizations. We partner closely with our clients to help them grow, operate more effectively, and maximize long-term value. Our team is collaborative, thoughtful, and execution-focused. We value strong systems, clear communication, and people who take ownership of their work while continuously looking for better ways to operate.

About the Role

We are hiring a Payroll Specialist to join our Payroll Team in either a full-time or part-time capacity. In this role, you will process and audit payroll for a portfolio of client organizations, each with its own pay schedules, deduction structures, and state requirements. Our clients manage their own timekeeping and employee changes. Once they submit payroll data, you take it from there: reviewing it for accuracy, running payroll, confirming taxes, and posting the results to the books. You will work closely with our Accounting Team and serve as a reliable point of contact for client administrators. This position is ideal for someone who is detail-driven, comfortable managing multiple deadlines at once, and takes pride in getting every payroll right.

Payroll Processing

• Process payroll for multiple clients across weekly, biweekly, semimonthly, and monthly schedules once client data is submitted
• Review submitted payroll data for completeness and flag missing or questionable items with client contacts before processing
• Process off-cycle payrolls, final pay, bonuses, and corrections as requested by clients
• Meet all processing deadlines to ensure timely employee pay and funding

Payroll Audit & Quality Control

• Audit payroll registers before and after processing to confirm accuracy
• Compare current payroll to prior periods and investigate unusual variances
• Verify that deductions, benefits, retirement contributions, and garnishments are applied correctly
• Identify errors and work with clients to resolve them promptly

Tax Confirmation & Compliance

• Confirm federal, state, and local tax withholdings, deposits, and filings are processed accurately and on time
• Review quarterly and annual tax filings, including Forms 941, 940, W-2, and state unemployment returns
• Monitor and help resolve tax agency notices
• Stay current on payroll tax changes and state paid leave programs that affect our clients

Accounting & General Ledger

• Prepare and submit payroll journal entries to the general ledger after each payroll
• Partner with MVB’s Accounting Team to reconcile payroll liability and expense accounts
• Support month-end close and ensure payroll activity is accurately reflected in client financials

Client Support & Year-End

• Serve as a primary payroll contact for assigned clients, answering questions promptly and professionally
• Support year-end processing, including W-2 review and reconciliation
• Assist with audits and documentation requests related to payroll
• Maintain organized, well-documented payroll records for every client

Requirements

• Minimum of 3–5 years of multi-state payroll processing experience
• Experience processing payroll for multiple companies or entities at the same time
• Hands-on experience with Paylocity, BambooHR and other sofftwares, along with QuickBooks Online
• Working knowledge of federal and state payroll tax requirements
• Understanding of payroll journal entries and general ledger accounting
• Excellent organizational and time management skills, with a track record of meeting hard deadlines
• High attention to detail with an emphasis on accuracy and organization
• Ability to handle highly confidential information with discretion
• Proficient in Microsoft Office Suite, especially Excel
• Excellent written and verbal communication skills
• Able to work effectively in a fully remote environment
• Must pass a criminal background check
• Must be legally authorized to work in the United States without sponsorship

Preferred Experience

• Fractional, outsourced, or payroll service bureau experience
• Experience with both non-profit and for-profit organizations, including churches and ministries
• Experience with state paid family and medical leave programs

What We Offer

• Paid Time Off (PTO)
• Paid Federal Holidays
• Career Advancement Opportunities
• Fully Remote and Flex Work Environment
• Provided Laptop