Human Resources Coordinator at HUMANE ANIMAL RESCUE OF PITTSBURGH – PITTSBURGH, Pennsylvania

Position Summary:

The Human Resources Coordinator provides essential administrative and operational support to the Human Resources Department, helping ensure smooth, consistent, and compliant HR processes across the organization. This role supports recruitment, onboarding, employee records, HRIS administration, benefits coordination, and day-to-day employee inquiries while maintaining a high level of professionalism, confidentiality, and service.

The HR Coordinator works closely with the Director of Human Resources and serves as a key point of contact for staff, helping foster a positive employee experience and supporting a mission-driven, people-first workplace.

Essential Duties & Responsibilities:

HR Administration & Employee Support

• Serve as a first point of contact for routine HR questions, escalating complex or sensitive matters to the Director of HR as appropriate
• Maintain accurate and confidential employee personnel files (electronic and physical)
• Assist with employment verifications, reference checks, and routine HR documentation
• Support compliance with organizational policies, procedures, and employment laws
• Assist with tracking attendance, leave balances, and employee status changes

Recruitment & Onboarding

• Coordinate job postings across internal and external platforms
• Schedule interviews and communicate with candidates throughout the hiring process
• Assist with offer letters, background checks, and pre-employment requirements
• Coordinate new hire onboarding, including orientation scheduling, paperwork, and system access
• Ensure new hire records are accurately entered into the HRIS and payroll system

HRIS & Payroll Support

• Maintain and update employee data in the HRIS (Paylocity)
• Assist with payroll preparation, audits, and corrections as needed
• Support benefits enrollments, changes, and terminations
• Help generate HR reports related to headcount, turnover, benefits, and compliance

Employee Engagement & Culture Support

• Assist with employee communications, newsletters, and announcements
• Support recognition programs, staff events, and engagement initiatives
• Help maintain HR resources, forms, and internal documentation

General HR Support

• Prepare HR correspondence, letters, and templates as needed
• Assist with audits, policy rollouts, and HR projects
• Perform other HR-related duties as assigned

Work Environment:

Office environment is located within HARP’s shelter facilities.??The employee will primarily work in an office setting.??The noise level in the work environment is usually moderate.

Physical Demands:?

Incumbent may be exposed to hazards associated with infected animals and controlled substances; exposure to unpleasant odors and noises; exposure to bites, scratches, and animal wastes; and possible exposure to contagious diseases. Individual will be required to lift, push, pull, and carry up to fifty (50) pounds. Must be able to read, see, hear, and speak. Incumbent will be required to use a computer with keyboard, telephone, or handheld mobile device for extended periods of time, and office machinery as needed. This description represents the requirements that must be met by an employee to successfully perform essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Travel:

Travel to North Shore, East End, and Wildlife Center locations may be required from time to time; employee will be based at one shelter but may need to assist at the other locations as needed. Some travel for special circumstances may be required on a case-by-case basis.

Qualifications:

• Associate’s or Bachelor’s degree in Human Resources, Business Administration, or a related field (or equivalent experience)
• 1–3 years of experience in an HR, administrative, or people-operations role
• Strong attention to detail and organizational skills
• Ability to handle confidential information with discretion and professionalism
• Proficiency with Microsoft Office (Outlook, Word, Excel)
• Excellent written and verbal communication skills