GC/FRDO Program Coordinator at University of New Mexico – Albuquerque, New Mexico

Requisition ID: req35806

Working Title:
GC/FRDO Program Coordinator

Position Grade:
10

Position Summary:
The University of New Mexico is seeking a highly motivated, dynamic, detail-oriented, and organized individual to join the Office of the Vice President for Research (OVPR) team as a Program Coordinator to support various programs and events within the OVPR including the Grand Challenges Program and the Faculty Research Development Office (FRDO). This position will report to the Grand Challenges Sr. Program Manager with an additional reporting line to the FRDO Assistant Director.

The mission of the OVPR is to advance, facilitate, and celebrate cutting-edge discovery and innovation. At UNM, we believe research is education; as New Mexico's premier R1 institution, we are uniquely positioned to provide an unparalleled education for students and world-class opportunities for faculty.

The selected candidate will coordinate, oversee, and/or perform a wide variety of administrative, secretarial, and program support activities, especially related to event coordination. Additionally, they will plan and coordinate the day-to-day administrative and operational activities of OVPR programs and initiatives, including those in the FRDO, OVPR, and the Grand Challenges program. This is a full-time, benefits eligible term appointment with funding available for one year from hire. Continuance beyond that date is subject to the availability of additional funding. This position may require limited travel within New Mexico.

Key duties and responsibilities

Event coordination: work with the Grand Challenges Sr. Program Manager, and/or OVPR Admin Team in arranging logistical aspects of small to medium events including FRDO events (trainings for faculty, team facilitation, workshops), OVPR events, Grand Challenges events and training sessions, and others. Plan and implement meeting and event logistics such as scheduling, invitations and registrations, catering, securing venues, A/V and online meeting support, preparing materials, communication with speakers and attendees, creation and distribution of meeting minutes, post-event surveys, and related tasks as needed.

Website management: Publish updates to FRDO, Grand Challenges, and/or OVPR websites as needed.

Fiscal duties: Purchase supplies for events and programs, obtain a university purchasing card, use Chrome River to reconcile purchases and reimburse travel, keep track of spending and monitor accounts monthly, occasionally assist with conference travel-related bookings and purchases, and other fiscal duties as assigned.

Records maintenance: Assist with data collection and maintain records related to Grand Challenges teams and programmatic activity. Use software packages and systems such as Microsoft Word, Excel, PowerPoint, Outlook, Teams, and SharePoint; Smartsheet; Adobe Creative Suite; and others as assigned.

Communications: Work with the FRDO Team, Grand Challenges Sr. Program Manager, and OVPR Communication & Marketing Manager to write, edit, and coordinate development of promotional materials, educational materials, training manuals, newsletters, articles, and/or brochures, as appropriate to the program.

Will be asked to perform miscellaneous job-related duties as assigned.

See the Position Description for additional information.

Conditions of Employment:

• If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

Campus:
Main - Albuquerque, NM

Benefits Eligble:
This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.

Department:
VP Research Econ Devp General Admin (798H0)

Employment Type:
Staff

Staff Type:
Term - Full-Time
Term End Date:
One year from date of hire

Status:
Non-Exempt

Pay:
Hourly: $19.56 - $26.58

Benefits Eligible:
This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.

ERB Statement:
As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.

Background Check Required:
Yes
For Best Consideration Date:
3/3/2026

Application Instructions:
Only applications submitted throughthe official UNMJobs site will be accepted. If you are viewing this jobadvertisement on a 3rd party site, pleasevisit UNMJobs to submit an application.
To be considered, applicants must supply: 1. Cover letter - present a summary of relevant experience and why qualified for the position, specifically addressing preferred qualifications. 2. Resume. 3. Three supervisory references - only past/present supervisors who the hiring official can contact are acceptable. 4. Selected candidate must also supply official transcripts as proof of meeting minimum job requirements. 5. Applicants are encouraged, but not required, to submit a writing sample intended for public audiences, such as a news article, press release, or newsletter content.Minimum Qualifications: High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications: Preferred Qualifications

Proficiency or advancedskills with Microsoft Office Suite and Adobe Acrobat

Experience withacademic event planning

Experience scheduling andcoordinating meetings

Outstandingverbal and written communication skills

Experiencewith HTML, Cascade, or other website development resources

Experience with or the ability to quickly learn university financialsystems and procurement practices, including P-Cards, purchasing, specialexceptions, Chrome River, time sheets, and travel reimbursement processes

Demonstrated time managementskills, with excellent coordination and ability to follow through

Knowledgeof basic program management techniques including preparation of timelines,Gantt charts, development and tracking of metrics, and assisting in thepreparation of program reports is preferred but not required.

Excellentinterpersonal, teamwork, and problem-solving skills

Valid driver's license