Project Manager at Prestige Employee Administrators – Tampa, Florida

Reports to: Director of the PMO

Position Description:

The Project Manager is responsible for the successful delivery of complex, cross-functional projects across the organization in alignment with the PMO’s standards and governance. In collaboration with the Director, this position will play a key role in supporting the growth and success of the newly established PMO.

Roles and Responsibilities

• Project Execution & Delivery

• Lead all phases of the project lifecycle from initiation to closure, ensuring successful delivery within defined scope, timeline, and budget.

• Serve as the primary point of contact for internal stakeholders and cross-functional teams on assigned projects, ensuring clear communication and alignment.

• Proactively identify, analyze, and manage project risks, dependencies, and issues, developing effective mitigation and contingency strategies.

• PMO Success

• Adhere and contribute to the refinement and institutionalization of PMO methodologies, processes, templates, and tools.

• Develop and maintain comprehensive project documentation and status reports for inclusion in PMO portfolio reporting.

• As needed, provide coverage and PM support to the Director on high-priority or emergent requests of the PMO

• Serve as a thought partner in the PMO’s ongoing process development and improvement efforts

• People Management

• Coordinate and lead project team members, building rapport and cohesiveness within the project team

• Process Improvement

• Identify, document and assist in the prioritization of opportunities for process and system improvement; facilitate stakeholder discussions and solution development efforts

Education and Experience

• Education: Bachelor's degree in Business Administration, Project Management, or a related field.

• Experience: 3-5 years of progressive experience in managing complex, multi-stakeholder projects. Experience in healthcare, tech or benefits space desired.

• Certification: Project Management Professional (PMP) or equivalent certification (e.g., PRINCE2) desired. If not currently certified, intent to pursue certification within a reasonable timeframe must be part of the professional development plan.

• Technical Skills: Proficiency in or ability to learn and effectively leverage project management software (e.g., Jira, Smartsheet, Confluence, MS Teams).

Key Competencies and Skills

• Leadership:

• Proven experience in leading diverse stakeholders without formal authority

• Confident in presenting to and working with executive leaders; uses discretion when liaising between leadership and the project team

• Strong meeting facilitator with ability to navigate interpersonal dynamics and achieve intended outcomes

• Leverages the expertise of team members appropriately to make informed project decisions and recommendations

• Communication: Exceptional communication (written and verbal) skills with ability to tailor information/presentation to the audience

• Methodology Expertise: Knowledge of project management methodologies and ability to adapt the project management approach to the needs of the organization.
• Adaptability: Proven ability to manage multiple simultaneous projects and re-prioritize as necessary; provides direction and buffer to project teams as organizational needs or guidance change

Critical Thinking:

• Willingness and ability to become a SME when required for the successful execution of the project

• Capable of partnering with stakeholders to translate high-level business needs into technical or operational capabilities (i.e. playing an active role in the planning, analysis and design phases of a project)

• Uses sound judgment to identify project risks that require escalation and provide the necessary information to mitigate/resolve timely

This role is Hybrid - 3 days in office, 2 days work from home.