Data Migration Specialist in Winter Park, Florida at National Quality Systems Inc

Data Migration Specialist
Location: Remote (USA Only)
Reports To: SEVP of Engineering
Company Overview
National Quality Systems (NQS) is a healthcare SaaS company delivering modern clinical registry platforms for Trauma, Burn, Surgery, and EMS programs. NQS partners with hospitals and health systems to modernize legacy registry systems, improve data quality, and streamline compliance and performance reporting across clinical programs.
Position Summary
The Clinical Registry Data Migration Specialist supports the extraction, mapping, transformation, and validation of clinical registry data from legacy platforms into the NQS registry ecosystem. This role plays a critical part in ensuring historical and active registry data is accurately converted to meet national, state, and registry specific standards.
The ideal candidate is detail oriented, comfortable working with structured healthcare data, and familiar with clinical registry concepts and workflows. This role follows established migration processes while contributing to continuous improvement of NQS data migration tooling and methodologies.
Key Responsibilities
Data Intake and Preparation
• Receive and prepare DBF, CSV, Excel, pipe delimited, and legacy export files for processing
• Validate file structure, field presence, and data integrity prior to transformation
• Organize datasets to support mapping, lookup creation, and ETL workflows
Field Mapping and Data Transformation
• Translate legacy registry fields into standardized NQS schemas across Trauma, Burn, Surgery, and related registries
• Assist with building and maintaining mapping tables, picklists, and crosswalks
• Normalize values using established transformation rules including date and time logic, MV and SV handling, and categorical alignment
• Maintain lookup files with strict adherence to formatting requirements including strings, codes, timestamps, and zero padding
ETL Execution and Processing
• Execute internal ETL scripts and migration tools to process client datasets
• Identify and correct formatting issues, missing values, and malformed fields
• Generate JSON and XML payloads for ingestion and validate against NQS schemas
Quality Control and Validation
• Perform source to target comparisons to ensure accuracy and completeness of migrated data
• Validate transformed fields against expected formats, picklists, and clinical logic
• Document discrepancies and participate in remediation and reprocessing cycles
• Support iterative refinement of mappings based on client review and feedback
Client and Internal Collaboration
• Participate in discovery discussions with registry staff to understand legacy workflows and field usage
• Document decisions, exceptions, and special logic in migration artifacts
• Communicate progress, risks, and validation outcomes to the Manager of Clinical Registry Data Integrations and Migrations
• Collaborate with internal product, onboarding, and reporting teams as needed
Qualifications
Required
• Bachelor’s degree in Computer Science, Information Technology, or a related field
• Experience working with structured datasets including CSV, Excel, JSON, and XML
• Strong ability to follow detailed transformation rules and mapping logic
• High attention to detail when working with clinical, coded, or regulated data
• Familiarity with trauma, burn, or surgical registry concepts, fields, and workflows
• Comfort with repetitive data cleaning, normalization, and validation tasks
• Strong written and verbal communication skills
• Experience with XSLT and or Python
Preferred
• Experience with TraumaBase, V5 Collector, ImageTrend, NTRACS, or similar registry platforms
• Exposure to NTDS, TQIP, ITDX, state or regional registry requirements, or Burn and QCDR standards
• Basic SQL or Python for data manipulation
• Experience with API driven workflows or schema validation
Additional Information
• Employment at National Quality Systems is at will
• This job description is not intended to be a contract and may be modified as business needs evolve
• Other duties as assigned
Equal Employment Opportunity
National Quality Systems is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.
At-Will Employment
Employment with National Quality Systems is at will. This job description is not a contract of employment. NQS may modify the duties, responsibilities, or requirements of this role at any time based on organizational needs and at its discretion.
Confidentiality and Data Security Requirements
This position may involve access to confidential and protected patient information. All employees must comply with HIPAA regulations and adhere to company policies, SOC 2 requirements, and industry standards related to data privacy, security, and proper handling of protected health information. Compliance with all NQS privacy and security protocols, including practices consistent with HITRUST frameworks, is mandatory.
Reasonable Accommodation
Applicants who require a reasonable accommodation at any stage of the application process, or employees who need an accommodation to perform the essential functions of their role, should contact the NQS Human Resources team at [insert HR contact information].
Pre-Employment Requirements
Employment may be contingent upon successful completion of required background checks, verification of eligibility to work in the United States, and any additional pre-employment screenings as required by NQS.
Other Duties
This job description is not intended to be all-inclusive and may be modified at any time to reflect changing business needs. Additional duties may be assigned as required.
Ongoing Review
Job descriptions at NQS are reviewed periodically to ensure continued compliance with evolving industry, state, and federal standards.