Executive Assistant (On-Site) at AIRGAIN INC – San Diego, California

About the Company:

Airgain simplifies wireless connectivity across a diverse set of devices and markets, from solving complex connectivity issues to speeding time to market to enhancing wireless signals. Our products are offered in three distinct sub-brands: Airgain Embedded, Airgain Integrated and Airgain Antenna+. Our mission is to connect the world through optimized integrated wireless solutions. Airgain's expertise in custom cellular and antenna system design pairs with our focus on high-growth technologies and our dedication to simplify the growing complexity of wireless. With a broad portfolio of products across the value chain, from embedded components to fully integrated products, we are equipped to solve critical connectivity needs in both the design process and the operating environment across the enterprise, automotive, and consumer markets. Airgain is headquartered in San Diego, California, and maintains design and test centers in the U.S., U.K., and China.

At Airgain, “We Simplify Wireless” is not only our tagline, but our creed and passion. A fast-moving technology company, Airgain sets the very pulse of the wireless connectivity industry, giving our unwavering focus on bringing innovative solutions to market, providing new pathways, insights and products that solve complex RF engineering problems. Our team is comprised of the industry’s most talented, driven, experienced and entrepreneurial innovators and leaders in wireless connectivity. And if that is something that resonates, well then … we would love an opportunity to speak with you.

About the Role:

The Executive Assistant provides high-level support for executive management including heavy calendar management and successful coordination of business meetings. Serve as liaison between executives and other departments within the organization. Exercise independent judgment in the resolution of administrative problems. Prioritize and manage multiple projects simultaneously with little or no supervision. This position will require to be on-site.

Essential Function:

Meeting & Calendar Management

• Coordinate meetings and manage calendars for the Executive team
• Facilitate executive management and quarterly board meetings, including scheduling, travel, and dinner arrangements
• Prepare presentation materials for board meetings
• Ensure meeting agendas remain focused and productive

Travel & Event Coordination

• Arrange travel for executives, including itineraries and agendas
• Organize corporate events and other executive-requested events (e.g., holiday dinners)
  • Manage Direct Travel/Concur for all executives

Financial & Administrative Support

• Review and verify facility expenses with Finance to ensure budget compliance; manage corporate billing for executive approval
• Assist with executive expense reporting and reconciliation
• Compile and analyze data, prepare reports and recommendations
• Draft correspondence and prepare legal documents for signature (NDAs, SOWs, Contracts)

Communication & Collaboration

• Create and distribute global communications related to executive matters
• Serve as liaison between executives and other departments
• Collaborate with the executive team to determine and prioritize business SLRP (Strategic Long-Range Planning)

Additional Duties

• Assist CEO with business-related items as requested
• Perform other duties as required

Requirements:

• High school diploma or equivalent required; Associate or Bachelor’s degree strongly preferred
• Minimum five years’ experience as an executive administrative assistant supporting CEO/President-level executives (experience in technology or high-growth environments preferred)
• Demonstrated ability to handle sensitive information with a high level of confidentiality
• Strong analytical skills; ability to analyze and present large amounts of data in an organized manner
• Expert-level proficiency in MS Office (Excel and PowerPoint)
• Advanced understanding of financial statement modeling (P &L, balance sheet, cash flows)
• Excellent written, verbal, and presentation skills
• Strong organizational, time-management, and multitasking abilities; able to meet tight deadlines
• Willingness to work outside typical business hours to support global teams
• Agile self-starter who works independently and collaboratively in a cross-functional environment
• Proactive communicator and problem-solver with attention to detail

Qualification

• Trust & Integrity: Build honest, effective relationships at all levels; be accessible, a good listener, and trustworthy
• Innovation: Develop and communicate new ideas for company improvement; take a creative approach to business policies
• Initiative: Work independently under pressure; prepare clear reports; make timely decisions with limited information
• Intelligence: Efficiently plan and execute work; orchestrate multiple activities to achieve goals; seek input for successful outcomes
• Interaction: Motivate and energize teams; resolve conflicts; adapt personal and interpersonal behavior for team success

Benefits available to Regular Full Time Employees:

• Medical/Dental/Vision
• 401K Match
• ESPP
• Life & Disability Insurance
• Vacation and Sick Leave
• Flexible hours

Compensation:

The US compensation base range for this full-time position is $75,000-$85,000 (annualized) + target annual bonus.

Our compensation ranges are determined by a number of factors, including but not limited to the role, location, job-related skills, relevant education, experience and training.

The range displayed on each job posting reflects the target range for new hire base salary for the position across all US locations and varies by the location of the position. Our Talent team member can share more about our salary ranges and other benefits, which are not included in the posted base salary range.