Program Coordinator at Armed Services YMCA of The U S A – San Diego, California

Job Title: Program Coordinator
Status: Non-Exempt, Full-Time $27.50/hr
Reports to: Program Director, Family & Youth Enrichment

JOB SUMMARY
Under the direction of the Program Director of the Family and Youth Enrichment department, the Program Coordinator is primarily responsible for facilitating programs focused on family and youth enrichment, emphasizing youth development, healthy living, and social responsibility. Programs include Afterschool Achievement Academy, Toddler Achievement Academy, Operation Hero, Camp Hero, Operation Little Learner, Operation Kid Comfort, & potential support for special events and Horse of the Sun Ranch events. These duties include working closely with the Program Director to ensure that program needs are being addressed.

ESSENTIAL DUTIES AND RESPONSIBILITIES
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Evening and weekend work may be required.

• Fulfill program and special event responsibilities identified by the Program Director.
• Facilitate programs with intention and purpose. Conducts all activities to ensure that the goals and objectives of each program are met.
• Provide high-quality programs using current teaching techniques and FYE Standard Operating Procedures. Fulfill Administrative requirements outlined in the manual, including completion of program attendance, incident documentation, program reports, completion of time cards, mileage and petty cash requests, monthly statistics, and special projects as feasible.
• Be a good steward of agency and grant funds, promote cause-driven leadership, and cultivate an attitude of gratitude.
• Be available for families seeking services with a general knowledge of all ASYMCA programs and services.
• Complete statistical reporting and periodic program evaluations and use data to inform program enhancements.
• Able to evaluate programs using available data. Support the Program Manager in the grant application and fund generation by providing ASY stories, participant photos, and other activities as appropriate.
• Actively participate in scheduled meetings, team implementation of FYE events, office space improvements, and program development.
• Monitor and organize program supplies and equipment.
• Implementation and facilitation of programs that support the needs and well-being of the military family in terms of Youth Development, Healthy Living, and Social Responsibility.
• Work collaboratively interdepartmentally and with military and civilian organizations to provide high-quality programs/events that benefit military members and their families.
• Maintains professionalism by administering both verbal and written correspondence in a timely manner. Supports other departments as schedule permits. Maintains professional boundaries with program participants and FYE staff
• Follow uniform guidelines; maintains professional demeanor when representing the ASYMCA.
• Complete statistical reporting in a timely manner and in accordance with FYE department Standard Operating Procedures.
• Fulfill program and special event responsibilities identified by supervisor(s).
• All other duties as assigned
• Evening or weekend work as required
• Ensure the YMCA’s core values (responsibility, respect, caring, and honesty) are incorporated into the facilitation and programming curriculum. Demonstrates the YMCA Leadership Competencies.

INTERACTION
This position may provide information to donors, potential donors, program participants, volunteers, partners, ASYMCA SD Board and staff, and others from the community.

SUPERVISORY RESPONSIBILITIES
Minimum Supervisory Responsibilities over Program Leads

EDUCATION/YEARS EXPERIENCE
Minimum: At least 12 units of Early Childhood Education (ECE), Child Development (CD), Psychology, Sociology, Recreation or related field. Experience in either facilitating children’s programs and/or working in a similar or related capacity for a nonprofit organization. Familiarity with the military population or equivalent socio-economic group.
Preferred: Valid CA Child Development Permit as issued by the CTC in one of the following areas: Teacher, Master Teacher, Site Supervisor, or Program Director and /or B.A. degree from an accredited university or college in Child Development, Social Service, Child Care, Family Resources, or Education or a comparable course of study.

Any combination of educational and work experience equivalent to the stated minimum requirements would qualify for consideration for this position.

KNOWLEDGE, SKILLS AND ABILITIES

• General knowledge of nonprofit organizational practices.
• A professional demeanor with an aptitude for analytical thinking and problem-solving.
• Responsible, well organized, and demonstrate initiative.
• Strong proficiency in Windows 2000, Excel, Microsoft Word, Publisher, Social Media, and contact management programs such as Salesforce.
• Must be accurate and detail-oriented, possess strong organizational and time management skills, and the ability to juggle multiple priorities in a complex and fast-paced environment.
• Ability to work under pressure with tight deadlines.
• Ability to work independently and collaboratively.
• Must have excellent customer service skills.
• Excellent verbal, written, interpersonal, organizational, and public speaking skills.
• Proven track record of success.

Tools and Equipment Used
Standard office equipment and machines such as telephones, personal computers, multi-function copy machines, and 10-key calculator

LICENSES/CERTIFICATIONS
Must have reliable transportation and possess and maintain a valid California driver’s license and a satisfactory driving record, including proof of personal vehicle insurance coverage and insurability under the organization’s insurance carrier standards. Must either possess or be able to obtain Pediatric and Adult CPR and First Aid Certification.

PHYSICAL, MENTAL & ENVIRONMENTAL REQUIREMENTS
The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully. While performing the duties of this job, the employee is regularly required to:

• Work in an office setting and occasionally travel to other locations in San Diego County
• Sit, stand, walk, bend, kneel, and use hands, arms, and legs for dexterity, balance, and climbing stairs frequently. Must be able to sit for prolonged periods.
• Occasionally lifts, carries, and balances objects weighing up to 30 pounds.
• Pulls and pushes such objects as file drawers and supplies.
• Prioritizes and multi-task work and projects requiring good memory, concentration, and analytical thinking
• Occasionally, it is required to operate office equipment and machines safely and recognize and abate safety hazards within the workplace.
• Occasionally, will be tasked with operating a vehicle that requires a Class “B” license.
• Must be able to hear and see, including peripheral vision and distinction of colors, read and communicate verbally and in writing frequently with a wide range of people from divergent socio-economic and cultural backgrounds and origins.

ADDITIONAL REQUIREMENTS

• MMR Vaccination
• TDAP Vaccination
• TB Test
• Onboarding Drug Testing & Background Check

HOURS
Monday to Friday 8:00am to 5:00pm

Military spouses, veterans and military affiliated job seekers encouraged to apply.

Armed Services YMCA is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. ASYMCA is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. We will not tolerate discrimination or harassment based on any of these characteristics. ASYMCA encourages applicants of all ages.

Armed Services YMCA acknowledges the minimal use of artificial intelligence (AI) technology in our initial recruitment stages. All AI use is coupled with human review and is designed to assist our team in building efficiencies and excelling at focusing on timeliness and communication in our hiring process. Our hiring teams thoroughly evaluate skills and qualifications and make all final hiring decisions.