Adminstrative Assistant at JBDH ALLIANCE – Woodway, Texas

About the Role:

This role is specifically for a property management company that oversees multiple commercial and residential units in Central Texas.

The Administrative Assistant plays a crucial role in ensuring the smooth and efficient operation of the office environment. This position is responsible for providing comprehensive administrative support to various departments, facilitating communication, and managing schedules to optimize workflow. The ideal candidate will handle a variety of tasks including document preparation, data entry, and coordination of meetings, contributing to the overall productivity of the organization. By managing correspondence and maintaining organized records, the Administrative Assistant helps uphold professional standards and supports team members in achieving their objectives. Ultimately, this role is vital in creating a structured and responsive administrative framework that enables the company to operate effectively.

Minimum Qualifications:

• High school diploma or equivalent required; Associate’s degree or higher preferred.
• Proven experience as an administrative assistant or in a related administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time management skills with the ability to multitask effectively.
• Excellent written and verbal communication skills.

Preferred Qualifications:

• Experience with office management software such as Microsoft Teams, SharePoint, or similar collaboration tools.
• Familiarity with basic bookkeeping or accounting principles.
• Ability to handle confidential information with discretion and professionalism.
• Prior experience in a corporate or fast-paced office environment.
• Customer service experience or skills.

Responsibilities:

• Manage and organize daily office operations including scheduling appointments, coordinating meetings, and maintaining calendars.
• Prepare, proofread, and distribute correspondence, reports, and other documents with accuracy and attention to detail.
• Serve as a point of contact for internal and external communications, responding promptly to inquiries and directing them appropriately.
• Maintain and update filing systems, both electronic and physical, ensuring information is easily accessible and securely stored.
• Assist in the preparation of presentations, reports, and other materials required by management and team members.
• Coordinate travel arrangements and expense reporting for staff as needed.
• Support various departments with administrative tasks to facilitate smooth project execution and office functionality.

Skills:

The required skills such as proficiency in Microsoft Office are essential for creating, editing, and managing documents and spreadsheets that support daily operations. Strong organizational skills enable the Administrative Assistant to efficiently manage multiple schedules and prioritize tasks to meet deadlines. Effective communication skills are used daily to interact with colleagues, clients, and vendors, ensuring clear and professional exchanges. Preferred skills like familiarity with collaboration tools enhance team coordination and streamline information sharing. Additionally, discretion and professionalism are critical when handling sensitive information, maintaining trust and integrity within the workplace.