Executive Assistant (Onsite) at ClearSource – Pasig City

The client is an innovative medical device startup on a mission to save lives with breakthrough technology. We’re looking for a highly organized and proactive Executive Assistant to support day-to-day operations across the business.

Administration

• Complete distributor and vendor onboarding paperwork and upload required documents
• Approve team member time tracking in ConnectTeam (WFM software)

CRM & Sales Support

• Collect leads from 4 team members and update Zoho CRM
• Enter contacts, notes, and last contact dates
• Send requested literature, documents, and contracts to customers and partners
• Keep the pipeline organized and accurate
• Send introduction emails after meetings
• Schedule and track follow-ups
• Remind sales reps when replies are needed

Scheduling & Communication

• Schedule meetings on behalf of the CEO and VP of Sales
• Send calendar invites and confirmations
• Handle rescheduling and coordination
• Help monitor communications and ensure timely responses

Travel & Conferences

• Book flights, hotels, and travel arrangements for team members
• Coordinate conference registrations and reservations
• Send organized itineraries
• Assist with travel changes or cancellations

Outreach

• Send LinkedIn outreach messages before conferences from CEO account
• Track responses and schedule meetings
• Follow up with contacts when needed

Software: Microsoft Office, Google Workspace, Zoho (CRM), Connect Team.