Executive Assistant at Global Commissioning – Whitstable, England

We are seeking a highly organised, professional, and proactive Executive Assistant to support the Chief People Officer, Chief Financial Officer, and Chief Executive Officer in a dynamic, fast-paced global commissioning company. The successful candidate will be responsible for providing high-level administrative support while managing sensitive and confidential information. This role will involve coordinating executive schedules, booking client events, and facilitating corporate board meetings.

Key Responsibilities

• Manage and prioritise the daily schedules and calendars for the CPO, CFO, and CEO, ensuring optimal time management and coordination of activities.
• Organise and prepare materials for meetings, ensuring all required documents and presentations are ready for executive reviews.
• Provide executive-level administrative support, including managing emails, phone calls, and correspondence for the leadership team.
• Handle confidential and sensitive information with the utmost discretion and professionalism.

• Coordinate and schedule corporate board meetings, ensuring all logistics, agendas, and documents are in place.
• Attend board meetings to take minutes, track action items, and ensure follow-up.
• Communicate effectively with senior leadership and stakeholders to ensure that key decisions are documented and executed.

• Prepare, proofread, and edit correspondence, reports, and presentations for the executive team.
• Maintain an organised filing system for electronic records.

• Collaborate with internal teams to ensure smooth execution of events that align with the company’s strategic goals.
• Assist with event-related preparations, such as compiling guest lists, managing RSVPs, and ensuring that event details are communicated clearly to all involved.

• Proven experience as an Executive Assistant or similar role, ideally supporting C-level executives.
• Strong organisational skills and attention to detail, with the ability to manage multiple priorities simultaneously.
• Excellent written and verbal communication skills.
• Ability to handle confidential and sensitive information with discretion.
• Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software tools.
• Professional demeanour, with the ability to interact with senior leaders and external stakeholders.
• Ability to work independently and as part of a collaborative team.
• A proactive, solutions-focused approach with a strong sense of initiative.

• 20 days’ holiday, plus UK Bank Holidays; additional holiday is accrued after every year of service, up to 5 years.
• 5% pension contribution from the employer.
• Private health insurance for the employee and family after the qualifying period.
• BUPA Employee Assistance Programme.
• Electric car salary sacrifice scheme with Octopus after the qualifying period.
• Cycle to work scheme.
• Fully funded training courses and qualifications to support continuous professional development.