Legal Assistant at Kovitz Shifrin Nesbit – Chicago, Illinois

Job Summary:

Kovitz Shifrin Nesbit is growing! A well-established and leading real estate tax firm focusing on the appeal of single-family homes and homeowner associations is seeking a full-time Legal Assistant for our Chicago, IL office. Must have strong organizational, interpersonal, and communication skills. Must be comfortable working independently yet be a team player. Must be able to efficiently manage multiple projects and exercise good judgment in dealing with highly confidential matters.

The starting salary/hourly rate for this position is $31.32, contingent up level of experience. KSN offers a full benefits package including medical, dental, vision, short and long-term disability, basic life/AD & D coverage, voluntary life insurance, critical illness, accident, hospital, and a retirement plan for those who are eligible.

The schedule for this position is Monday through Friday, 8:30 a.m. to 4:30 p.m., with flexibility for overtime, and it follows a 35-hour workweek. The position requires a minimum of 60 days of in-office training. After successfully completing this period, the role will transition to a hybrid schedule. The schedule will be determined by the manager once training is completed. The requirement will be discussed more during the interview process.

To be considered for this position, you MUST apply at:

https://recruiting.paylocity.com/recruiting/jobs/Apply/237979/Legal-Assistant

Duties/Responsibilities:

· Open new client matters, reopen existing matters as needed, and ensure accurate setup within the tax department database.

· Prepare and organize client appeal folders for submission to the Cook County Assessor’s Office and the Cook County Board of Review.

· Compile, merge, and distribute Condominium Appeal Proposal Packages to clients.

· Prepare and process Attorney Authorization Forms, ensuring all required information is completed prior to filing.

· Draft, transcribe, edit, and file departmental correspondence and related tax appeal documents.

· Review returned appeal materials for accuracy, completeness, and required signatures.

· Index, upload, and maintain appeal documents and supporting materials within the firm’s document management system (iManage).

· Accurately enter, track, and manage data within tax systems, software applications, and internal databases.

· File Residential Condominium Tax Appeals with the Cook County Assessor’s Office and Cook County Board of Review in accordance with deadlines.

· Draft and respond to email and telephone correspondence related to tax appeals and client inquiries.

· Research property records through Illinois agencies and prepare Take Notice Letters as required.

· Provide administrative and clerical support to tax department attorneys and paralegals.

· Assist with special projects, departmental initiatives, and other duties as assigned.

Required Skills/Abilities:

· 2-4 years of law firm/legal experience, required.

· 2+ years of administrative Real Estate Tax experience, preferred.

· Knowledge of Cook County Recorder of Deeds and the Cook County Assessor websites.

· General computer skills with experience using Microsoft Office Suite, Access, Adobe Acrobat.

· iManage experience a plus!

· Ability to learn specialized software of the firm.

· Must be able to type greater than 50 wpm with greater than 90% accuracy.

· Strong organizational skills with an ability to multi-task.

· Excels working in a team environment, with ability to work independently.

· Attention to detail.

Employment Eligibility Disclaimer:
We participate in the federal E-Verify program to confirm the employment eligibility of all newly hired employees.