Project Administrator (Kihei, Maui) (Pac Rim Builders) (Req #: 333) at Goodfellow Bros Inc – Kihei, Hawaii

Please complete the online application and attach your resume. We will review your application and contact you regarding next steps.

Thank you,

HDPS Recruiting Team

Goodfellow Bros. (GBI) is a fourth-generation, family-owned heavy civil contractor with over 100 years of experience serving the West Coast and Hawaii, known for its professionalism, integrity, and commitment to the communities it supports. Complementing this legacy, Pac Rim Builders focuses on residential construction, delivering high-quality homes through efficient coordination, cost management, and strong collaboration with vendors and trade partners to ensure projects are completed on time and within budget.

GBI has always maintained that our employees are our greatest asset, and we are now seeking to add to our team. We are looking for a Project Administrator to join our team in Kihei, Maui (Hi).

Position Summary

Under the direction of the Owner/Construction Manager, the Project Administrator manages vendor coordination, contract administration, and project documentation for residential production home builds.

This position ensures that homes are built on schedule and within budget by coordinating material procurement, maintaining accurate job cost records, processing contracts and change orders, and supporting field operations with timely and organized administrative services. The ideal candidate is detail-oriented, organized, proactive, and capable of balancing multiple homes in various stages of construction while maintaining strong relationships with vendors, trade partners, field staff, and homeowners.

Essential Functions

Project Coordination & Procurement

1. Solicit, evaluate, and compare bids from vendors and subcontractors
2. Prepare and manage project budgets and cost tracking spreadsheets
3. Maintain accurate option pricing and cost databases
4. Issue purchase orders and subcontract agreements
5. Negotiate pricing and terms with suppliers and trade partners
6. Track material lead times and ensure timely delivery

Construction & Field Support

1. Coordinate closely with the Construction Manager to align purchasing with build schedules
2. Review plans, specifications, and selections to ensure scope accuracy before ordering
3. Process homeowner selections and change orders, including pricing and documentation

Financial & Contract Administration

1. Maintain job cost tracking and support budget management
2. Verify invoices against purchase orders and approve for payment
3. Assist with monthly budget reviews and cost variance reporting
4. Prepare subcontractor payment applications and lien releases
5. Publish Notices of Completion

Documentation & Compliance

1. Maintain organized digital project files
2. Coordinate permit documentation and inspections as required
3. Support warranty documentation and project closeout packages

Communication & Continuous Improvement

1. Serve as a key point of communication between vendors, trade partners, field teams, and internal stakeholders
2. Assist leadership with reporting, forecasting, and cost analysis
3. Identify opportunities for cost savings and process improvements

Competitive Benefits & Total Rewards at Goodfellow Bros.

At Goodfellow Bros., employee well-being is a top priority. Our comprehensive total rewards package is designed to support your physical, mental, and financial health while offering the flexibility to meet the diverse needs of you and your family. Here’s what you can expect:

This position offers a salary range of $75,000 to $90,000 annually, depending on experience

Additional Compensation

1. Employee Stock Ownership Plan (ESOP): As a partially employee-owned company, GBI offers eligible employees the opportunity to build long-term wealth through shared ownership.
2. 401(k) + Profit Sharing: Immediate eligibility with generous annual employer contributions that go beyond traditional match programs.
3. Vehicle Allowance & Gas Card: Allowance and fuel coverage to keep you moving on the job.
4. Wellness Incentives: Earn up to $700 per year for participating in healthy lifestyle activities.
5. Employee Referral Bonuses: Help grow our team and receive bonuses for successful referrals.

Benefits

1. Medical, Dental & Vision Insurance: Low-cost plan options, including Premera HSA (WA, OR, CA), Kaiser HMO (OR, CA, HI), and HMSA (HI). Preventive care is covered at 100%.
2. Paid Time Off: Up to 26 days of vacation, 9 sick days, and 11 paid holidays annually.
3. Parental & Family Leave: One paid bonding week, with additional unpaid leave available.
4. Disability & Life Insurance: Company-paid short-term and long-term disability, plus life insurance coverage up to 1.5x your annual salary.
5. Training & Career Growth: Access to leadership development programs, mentorship, and career advancement support.
6. Perks & Community Programs: Charitable contribution matching, paid volunteer time, and retail discounts.

Required Education, Experience, and Technical Knowledge

Education

1. High School Diploma or GED required
2. Associate’s or Bachelor’s degree in Construction Management, Business Administration, or related field preferred

Experience

1. Minimum 3–5 years of experience in residential construction purchasing, project administration, or related field
2. Experience in production home building strongly preferred

Computer Skills

1. Proficient in Microsoft Office (Excel, Word, Outlook)
2. Experience with construction management software preferred
3. Ability to manage spreadsheets, budgets, and digital filing systems

Certifications & Licenses

1. Valid Driver’s License preferred

Additional Requirements

1. Strong organizational skills with the ability to manage multiple priorities and deadlines
2. High level of discretion and ability to maintain confidentiality
3. Excellent verbal and written communication skills
4. Professional and customer-focused demeanor when interacting with homeowners and trade partners

We conform to all the laws, statutes, and regulations concerning equal employment opportunities and affirmative action. We strongly encourage women, minorities, individuals with disabilities and veterans to apply to all of our job openings. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, or national origin, age, disability status, Genetic Information & Testing, Family & Medical Leave, protected veteran status, or any other characteristic protected by law. We prohibit Retaliation against individuals who bring forth any complaint, orally or in writing, to the employer or the government, or against any individuals who assist or participate in the investigation of any complaint or otherwise oppose discrimination.