Assistant to Company Secretary in Lahore, Punjab at ACE Money Transfer

About Us:

We are a dynamic and fast-growing financial technology group headquartered in Manchester, United Kingdom, with an established presence across the UK, Europe, Canada, Australia, Pakistan, and Bangladesh. Our group, encompassing ACE Money Transfer and ACE Union, operates across two regulated verticals: Electronic Money Services (EMI) and Cross-Border Remittances.
Through our digital platforms, including mobile apps, web portals, and APIs, we deliver a comprehensive range of regulated financial services. These include digital payments, e-wallets, electronic money issuance, prepaid cards, mobile top-ups, bill payments, and international money transfers, designed to serve both individual and business customers in over 100 countries. By leveraging cutting-edge technologies such as AI for fraud detection, automation for seamless transactions, and partnerships with global leaders like Mastercard, we provide secure, user-friendly, and accessible financial solutions that adapt to the evolving needs of a global customer base.
As we scale our EMI and remittance operations amid 2025's fintech landscape marked by real-time payments, embedded finance, blockchain integration, and sustainability initiatives, we are building a leadership team to drive innovation, regulatory compliance, and excellence across our dual-regulated ecosystem.

Role Purpose:
To Provide administrative and coordination support to the Legal Manager and Company Secretary in managing
corporate governance, statutory compliance, and board-related activities. The role focuses on documentation, tracking, and ensuring processes run efficiently.

Key Responsibilities

1. Board & Committee Support

• Assist in scheduling board and committee meetings.
• Support preparation and formatting of board packs.
• Ensure documents are compiled and circulated within agreed timelines.
• Take draft minutes during meetings and assist in formatting final versions.
• Maintain meeting records, attendance logs, and action trackers.

2. Governance & Compliance Support

• Maintain governance calendars (Ireland & UK, if applicable).
• Track compliance deadlines and send reminders to relevant stakeholders.
• Assist in preparing governance reports and updates.
• Support coordination of board evaluations and governance reviews.

3. Statutory Filings & Corporate Records

• Assist in preparation and submission of statutory filings (e.g., CRO filings).
• Maintain and update statutory registers (directors, shareholders, etc.).
• Ensure corporate records are accurate, organised, and up to date.
• Support maintenance of document repositories and filing systems.

4. Legal & Documentation Support

• Draft basic corporate documents such as:

1. Board resolutions
2. Meeting minutes
3. Standard forms and templates

• Track document status and follow up on pending approvals.
• Maintain logs of legal and governance documentation.
• Assist the Legal Manager and Company Secretary in coordinating the drafting and review of corporate policie
• Maintain central records of all policies at both Group and entity level
• Track policy renewals, approvals, and adoptions, ensuring timely updates and version control

5. Risk & Compliance Tracking

• Maintain governance trackers (e.g., compliance logs, risk registers).
• Follow up on outstanding actions with internal stakeholders.
• Escalate overdue items to the Company Secretary when required.

6. Stakeholder Coordination

• Coordinate with internal departments for required governance inputs.
• Log and track queries from auditors, regulators, and internal teams.
• Ensure responses are followed up and documented appropriately.

7. Reporting & Administration

• Assist in preparing periodic governance and compliance reports.
• Maintain reporting schedules aligned with board timelines.
• Ensure accuracy and completeness of all documentation.

8. Process & Documentation Management

• Maintain standard templates for governance documentation.
• Ensure proper version control and document organisation.
• Support continuous improvement of administrative processes.
• Support the Company Secretary in maintaining custody of all governance and policy documentation, ensuring accurate record-keeping and accessibility

Candidate Requirements

Education
Bachelor’s degree in Business Administration, Law, Finance, or a related field.
Progressing towards or committed to pursuing a Company Secretary or governance-related qualification is desirable.

Experience
1–3 years of experience in:

• Administrative / Executive Assistant role, or
• Legal, Compliance, or Company Secretarial support.

Experience working in a structured, deadline-driven corporate environment.
Proven experience handling documentation, trackers, and coordination of multiple tasks.

Technical / Hard Skills

• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong document formatting and professional writing capability.
• Working understanding of corporate governance and compliance processes.
• Experience managing trackers, logs, and calendars with high accuracy.
• Strong document management and record-keeping skills.

Soft Skills

• Strong organisational and time management skills with the ability to manage multiple deadlines
• High attention to detail and accuracy in all outputs.
• Strong ownership mindset with ability to follow through without constant supervision.
• Confident in coordinating and following up with stakeholders.
• Clear and professional written and verbal communication.
• Proactive approach with ability to anticipate needs and flag issues early.
• Ability to work under pressure and maintain consistency during busy periods.
• High level of discretion and professionalism when handling confidential information.