Administrative Specialist - PM TCE (PMO Support) at MLT systems – Stafford, Virginia

PLEASE NOTE: This position may be shared with one of our contract partners, and applicant resumes may be shared with a partner for consideration. Applicants must complete the application questions and Release of Information to be considered for this position.

At MLT, we create solutions by empowering our people to fulfill their passion for service. In support of government customer, we are seeking an Administrative Specialist, with experience in supporting (DOD Federal acquisition programs; knowledge of policy/ principles/organizational protocols).

Job Duties:

• Assist personnel with completion of administrative travel requirements to include reviewing DTS authorizations and vouchers submitted by customer travelers.
• Ensure DTS document compliance (or the applicability of any deviations from compliance) with the current version of the JTR, assisting in the review process.
• Coordinate with the PMO Organizational Defense Travel Administrator (ODTA) on the annual trainings and training documentation required for all customer personnel within the teams they support to ensure personnel are informed of their training requirements.
• Provide support to customer personnel in working ODTA to troubleshoot administrative issues relevant to processing travel documents.
• Shall, via the JPAS, transmit SECRET-level security clearance information and process visit requests for customer personnel attending classified meetings.
• Will monitor daily roll call in accordance with program procedures and report the status of the workforce (e.g., on hand, annual leave, sick leave, federal holiday temporary additional duty) via Marine Online (MOL).
• Execute daily calendar management efforts, in support ofthe PM, DPM and TCE Staff and other personnel.
• Prepare and provide printed read-ahead material to support meetings, as required, no less than 3 business days prior to scheduled meetings.
• Provide enterprise-wide support to coordinate meetings, including, for example, scheduling meetings and reserving meeting/conference rooms.
• Use the VIPER Work Request Solution and Information Technology Requests to submit approved requests from MCSC personnel for facility and information technology support, coordinating for the TCE Operations Manager. Monitor and provide updates to the requestor regarding the status of each request until its completion.
• Coordinate with the Operations Manager to manage floor plans for the PMO, including updating MS 365 SharePoint G4 workspace assignment maps and databases, and inputting new arrivals into the proper database for inclusion to official floor plans.
• Assist the Operations Manager with preparation of monthly floor audits conducted by MCSC G4 and provide support of the same as necessary.
• Assist in de-conflicting floor audit results, as required.
• Receive and deliver mail to the MCSC mail room courier on days the MCSC mail room courier is scheduled to be at the PMO facility. The contractor shall deliver mail received from the MCSC courier to the PMO addressee. The contractor shall unpack, store, inventory, and organize office supplies.

Education/Experience:

• High School Diploma
• (6) years of demonstrated experience.

Specific/Preferred Requirements:

• Knowledge of various regulations, manuals, and guidelines essential to the Department of the Navy and Marine Corps operations such as DON Correspondence Manual (SECNAV M-5216.5), MCO 5216.20B HQMC Supplement to the DON Correspondence Manual, GPO Style Manual, Marine Corps Records Management 5210.11F, JTR Regulations, ODTA and DTS processes and procedures, JPAS, MOL, VIPER, and MS 365 suite of tools.
• (6) years work related experience
• Minimum Clearance Required: SECRET
• This support shall be provided onsite at the Government facility located in Quantico/Stafford, VA

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is commonly required to speak, hear, walk, sit, stand and balance; regularly required to use hands and reach with arms. The employee may on occasion lift and/or move objects up to 30 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus with or without corrective lenses

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The work environment is typical of a normal indoor office setting. The noise level in the work environment is usually quiet to moderate. The employee will be required to properly apply such safety equipment as is appropriate to the work to prevent injury to self or others.

MLT Systems is a Service Disabled Veteran Owned Small Business. We provide Program Management, Engineering, Logistics, and Program Analytical Support Services to a cadre of professional people and organizations that are called upon to deliver state-of-the-art technology services to the men and women protecting our homeland.

At MLT Systems our vision is that we will continually strive to maintain a customer focused reputation noted for an active partnership, anticipating future needs, and providing methodologies and solutions that will allow our Customers to succeed. Our mission is to provide our Customers with a highly skilled professional workforce which brings unparalleled Acquisition, Life Cycle Logistics, and Engineering solutions that result in extraordinary customer service.

Notice to Applicants: If you require a reasonable accommodation to apply for a position with MLT Systems through its on-line applicant system, please contact us at 540.318.6383. MLT Systems is committed to hiring a diverse and talented workforce. We conform to all the laws, statues, and regulations concerning equal employment opportunities and affirmative action. We strongly encourage women, minorities, individuals with disabilities and veterans to apply to all of our job openings. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender national origin, disability status, sexual orientation and gender identity, protected veteran status, or any other characteristic protected by law.