266 - Facilities Director at The Community Action Organization of Western New York Inc – Buffalo, New York

JOB SUMMARY

The Facilities manager will oversee the building and grounds maintenance for all agency locations. They are responsible for ensuring all CAO facilities are safe, up to code, and fully operational. The facilities manager will also be responsible for managing contractors, training and supervising employees, as well as working with third party vendors.

RESPONSIBILITIES AND DUTIES

Primary Responsibilities:

• Maintains all building maintenance schedules and plans
• Manages all vendor contracts, such as landlord/lessee requirements, janitorial, snow removal,

landscaping, etc.

• Ensures efficiency of all building systems
• Maintains all required legal paperwork and documentation for 3rd party contractors, including, but not

necessarily limited to certificates of insurance

• Applies for energy grants as applicable
• Coordinates site safety programs, including all surveillance cameras, monitors and backups as required.
• Preparing operating reports and budgets
• Ensuring all processes and compliance programs are met
• Manages facilities planning seating charts/space allocation and signage
• Prepares cost estimates for moves and equipment
• Manages maintenance of grounds
• Ensuring all utility systems are inspected and in accordance with regulations
• Prepares RFP’s and bids; assists Business Office with contracts Coordinates building security and

maintenance services with outside vendors

• Participates in accident investigations, completes reports and services areas of concern immediately
• On call 24/7 for emergencies
• Preparing and filing reports with government and regulatory authorities including environmental and

building permits

Secondary Responsibilities:

• Must present a professional image in conduct, attitude, and attire.
• Satisfactory completion of mandatory training.
• Additional duties as assigned.

QUALIFICATIONS

• Follows all company policies and procedures
• Proficient reading all blueprints, including HVAC, electrical and plumbing schematics
• Demonstrated success managing competing priorities, manages time efficiently
• Self-motivated and self-directed
• Experienced at compiling and following strict budgets
• Accurate and precise attention to detail
• Strong written and verbal communication skills
• Assist team members when needed to accomplish team goals
• Regularly able to physically stand, bend, squat, and lift to 40 pounds
• Valid NYS driver’s license with clean driving record. Must be insurable for automobile driving.
• Must be able to pass all NYS clearances, criminal and background checks pre-employment and

on-going.

• Must not be prohibited from being in areas with children or the elderly.

• Microsoft office proficiency, especially with Excel and Outlook. Microsoft Project a plus.

MATHEMATICAL SKILLS

Ability to work with mathematical concepts such as fundamentals of plane and solid geometry and fractions to determine supply and materials requirements. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. Ability to read and interpret building floor plans and diagrams.

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in standardized situations. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

OTHER SKILLS AND ABILITIES

Knowledge of local building codes and licensing requirements

SUPERVISORY EXPERIENCE

Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

Education and Experience:

High school diploma required with 5 years of progressive facilities and maintenance experience; or

bachelor’s degree in engineering, facilities management, business management or related field (2 years

progressive experience).

Skills and Abilities:

• Strong commitment in maintaining confidentiality.
• Proficient in Microsoft Office Suite

Physical Demands:

• These physical requirements are representative but not exhaustive.
• Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job.
• Must be able to lift to 25 lbs.

Application Requirements:

• Physical examination record or pass physical examination by a CAO physician
• Valid NYS Driver’s License and proof of motor vehicle insurance coverage
• Completion of the following documents:

• • CAO Employment application
  • NYS SCR Clearance Form with acceptable clearance
  • Criminal Record Certification and free of criminal convictions of crimes against children (misdemeanor or felony)
  • Fingerprinting required.
  • Release for Reference Checks

To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform essential job functions.