Executive Assistant at White Sands Treatment Center of Tampa LLC – Plant City, Florida

We are seeking a highly organized and professional Full Time Executive Assistant to provide high-level administrative support to senior leadership. The ideal candidate is proactive, detail-oriented, and able to manage multiple priorities with discretion. This role requires exceptional organizational skills, discretion, professionalism, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Provide proactive administrative support to executive leadership, including calendar management, scheduling, and meeting coordination
• Manage and prioritize emails, phone calls, take minutes and correspondence on behalf of the executive
• Prepare presentations, reports, agendas, and meeting materials
• Coordinate travel arrangements and expense reports
• Serve as a liaison between executives and internal/external stakeholders
• Maintain confidential and sensitive information with the highest level of discretion
• Assist with special projects, research, and data collection as needed
• Track action items and follow up to ensure timely completion
• Support office operations and cross-functional initiatives as assigned
• Manage and execute employee request for the COO
• Properly handle complaints and grievances as needed

• Associate or bachelor’s degree in business administration or related field
• 3 years' experience as an Executive Assistant
• Experience supporting C-suite or senior leadership
• Proven experience as an Executive Assistant or in a similar high-level administrative role
• Strong organizational and time-management skills with exceptional attention to detail
• Excellent written and verbal communication skills
• Demonstrated ability to handle confidential information with professionalism
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and collaboration tools
• Ability to anticipate needs, solve problems independently, and adapt to changing priorities

Benefits

• Health Insurance (Medical, Dental, Vision)
• Paid Time Off (PTO) – vacation, holidays- 3 WEEKS PTO
• Paid Holidays
• 401(k) Retirement Plan
• Life Insurance
• Disability Insurance – Short-term and/or Long-term
• Employee Assistance Program (EAP)