Human Resource Assistant at Island Country Club Inc – Marco Island, Florida

Job Title

Human Resources Assistant

Department

Administration

Position Summary

The Human Resources Assistant provides administrative and operational support to the Club’s operating departments, with a primary focus on human resources functions. This role assists with employee onboarding, payroll and benefits administration, recordkeeping, and compliance, while supporting a positive and professional workplace culture within a private country club environment.

The ideal candidate is highly organized, discreet, detail-oriented, and comfortable handling confidential employee information.

Reports to: Chief Financial Officer (CFO)

Key Responsibilities

Human Resources Support

• Assist with employee onboarding and offboarding, including system setup, drug and background screenings, and new hire orientation coordination.
• Maintain accurate personnel files and HR records in compliance with federal, state, and club policies. Maintains the integrity and confidentiality of human resource files and records.
• Support recruitment activities, including job postings, scheduling interviews, and reference checks for department leaders.
• Coordinate seasonal H2B documentation with third party resource.
• Answers frequently asked questions from applicants.
• Assist with performance review tracking and employee documentation.
• Respond to employee inquiries regarding policies, benefits, and procedures.
• Conduct exit interviews.
• Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, and holiday parties.

Payroll & Benefits Administration

• Back up for payroll processing.
• Help ensure compliance with FLSA, FMLA, workers’ compensation, and other employment regulations.
• Act as a liaison between the organization and external benefits providers and vendors, which include health, disability, and retirement plan providers.

Administrative Support

• Provide administrative support to the CFO as needed.
• Always maintain confidentiality of employee data.
• Perform periodic audits of HR files and records to ensure that all required documents are collected and on file electronically.

Qualifications

Required

• High school diploma or equivalent
• 1–3 years of experience in HR, payroll, or administrative support
• Strong organizational skills and attention to detail
• Ability to handle confidential information with discretion
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Strong communication and interpersonal skills

Preferred

• Associate or bachelor’s degree in human resources, Business, or related field
• Experience in hospitality, private club, or service-oriented environments
• Paylocity knowledge is desirable
• Knowledge of employment laws

Work Environment

• Office-based role within a private country club setting
• Interaction with staff across multiple departments
• Professional appearance and demeanor required

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Compensation & Salary Bands

Work Week: 30 Hours

Hourly or Salaried (based on experience and classification)

• Mid-level / HR + Payroll & Benefits Support:
  ?? $25 – $28 per hour
  

Final compensation will be based on experience, qualifications, and scope of responsibility.

Benefits

• Health, dental, and vision insurance
• Paid time off and holidays
• 401(k) plan
• Employee Lunch offered