Legal Executive Assistant at TopDog Law LLC – Jupiter, Florida

TopDog Law is one of the fastest-growing law firms in the U.S., founded in 2018 by James Helm and achieving 200–300% year-over-year growth. Ranked No. 149 on the Inc. 5000 list (an annual ranking of the 5000 fastest-growing privately held companies in the US), we combine our world-class legal expertise, top-tier technology, data-driven decision-making, and a culture rooted in speed, accountability, and teamwork. We hire people who are hungry to learn, eager to innovate, and motivated to deliver exceptional results.

As we continue expanding into new markets and evolving our capabilities, we’re focused on building high-performance teams that can scale with our growth. Our fast-paced environment rewards problem solvers, self-starters, and individuals who thrive in a culture of continuous improvement.

If you’re energized by rapid growth, meaningful impact, and endless opportunities to advance your career, TopDog Law is the place to do it. We’re building something different, and we’re looking for people who want to be part of a firm that’s disrupting the legal industry at an elite level.

The Big Picture:

The Legal Executive Assistant will work directly with and support our Managing Attorney for Pre-Litigation cases. The Legal Executive Assistant provides high-level administrative and operational support. This role manages executive scheduling, correspondence, and case-related documentation while serving as a key liaison with attorneys, staff, clients, and external partners. The position requires discretion, strong organizational skills, and familiarity with personal injury legal processes, deadlines, and terminology. The ideal candidate is proactive, detail-oriented, and able to prioritize competing demands in a fast-paced, deadline-driven environment.

What You'll Do:

Executive & Administrative Support

· Provide high-level executive administrative support to the Managing Director, including calendar management, meeting coordination, and priority tracking

· Prepare executive correspondence, reports, and presentations with a high degree of accuracy and confidentiality

· Sort, filter, and prioritize emails

· Keep and maintain a diary of deadlines

· Serve as a trusted liaison between the Managing Director, attorneys, staff, and external partners

Firm Operations & Process Support

· Maintain and update case management systems and client files

· Support billing, expense tracking, and contingency-fee reporting as directed

· Assist with internal workflows, policy compliance, and special projects tied to firm growth

· Manage the licensure in at least seven states

Professional & Performance Expectations

· Exercise discretion in handling sensitive client and firm matters

· Anticipate executive and case-related needs and proactively address issues

· Manage competing priorities in a high-volume, deadline-driven plaintiff litigation environment

What You Bring:

· A minimum of 2 to 3 years of experience as a Legal Executive Assistant in a personal injury or litigation-focused law firm

· Experience supporting senior attorneys or firm leadership with administrative and case-related tasks

· Working knowledge of plaintiff personal injury case procedures, court filings, and litigation deadlines

· Proficiency with legal case management systems, e-filing platforms, and Microsoft Office

· Strong organizational, communication, and time-management skills in a fast-paced environment

· High level of professionalism, discretion, and attention to detail

· Associate’s or Bachelor’s degree preferred; legal studies or paralegal coursework a plus

Why TopDog Law Is The Place To Be:

• Join the fastest-growing law firm in the U.S. and be part of a team driven by momentum, innovation, and real impact 🚀
• Work fully remote from anywhere, supported by a high-performance culture built on speed, accountability, and results 💻
• Do meaningful work that directly contributes to firm growth, client outcomes, and operational excellence
• Grow your career quickly with real opportunities for advancement, we promote from within 🪜
• Thrive in a culture of innovation focused on continuous improvement, collaboration, and high-quality execution
• Benefit from leadership that invests heavily in people, technology, training, and long-term success 🖥️
• Earn competitive compensation and strong benefits, including comprehensive medical, dental, vision, life, and protection plans 💵
• Receive a 4% 401(k) company match, helping you build long-term financial security from day one 💰
• Access company-paid holidays, two floating holidays, and five paid sick days (with rollover up to 10 days)
• Enjoy generous paid time off:
• • 120 hours in year one
  • 160 hours beginning your second anniversary
  • 200 hours annually starting your fifth anniversary