Admin Assistant 3 at University of New Mexico – Albuquerque, New Mexico

Requisition ID: req35986

Working Title:
Admin Assistant 3

Position Grade:
08

Position Summary:
The Dean of Students Office at the University of New Mexico is hiring a part-time (75% FTE) Administrative Assistant 3 to provide office support. Our department seeks to support student success through initiatives such as the Center for Financial Capability, Office of Student Rights & Responsibilities, Student Well-Being programs, the Office of Parents & Families, and LoboRESPECT Advocacy Center. The Administrative Assistant 3 provides valuable administrative support for these and other initiatives. This position offers a flexible schedule during regular 8-5 business hours. This is a great position for an experienced professional or for those new to an administrative role.

This position performs administrative functions including operating and supervising the reception desk, scheduling travel, leading department hiring, and record keeping. The Admin 3 acts as assistant to the Dean of Students for tasks such as calendaring appointments and meetings, drafting correspondence, and event registration. Additionally, this position assists with records checks for the Office of Student Rights & Responsibilities.

Duties:

• Assists students, faculty, and staff in navigating DOS and University services, resources, and policies.
• Answers multi-line phones, responds to email, and greets in-person visitors.
• Creates and edits official correspondence on behalf of the Office and the Dean.
• Performs general intake, including taking messages and maintaining a log of inquiries, calls, and emails.
• Leads HR transactions for the office, including EPANs, EPAFs, hiring requisitions, and hiring coordination.
• Acts as primary PCard holder; submits and reconciles orders for department purchases; submits reimbursements for non-PCard purchases.
• Processes payroll for exempt and non-exempt staff.
• Plans and schedules events and travel planning.
• Acts as assistant to the Dean for scheduling and other administrative support tasks.
• Supervises and trains lower-level staff such as student employees; builds front desk coverage schedules.
• Facilitates internal and external conduct records checks such as disciplinary certifications, background checks, etc.
• Performs services of a routine clerical/administrative nature such as filing, record keeping, and data entry.
• Miscellaneous job-related duties as assigned.

See the Position Description for additional information.

See the Position Description for additional information.

Conditions of Employment:

• If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

Campus:
Main - Albuquerque, NM

Benefits Eligble:
This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.

Department:
Dean of Students (670A)

Employment Type:
Staff

Staff Type:
Regular - Part-Time
Status:
Non-Exempt

Pay:
Hourly: $18.09 - $23.27

Benefits Eligible:
This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.

ERB Statement:
As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.

Background Check Required:
Yes
For Best Consideration Date:
3/16/2026

Application Instructions:
Only applications submitted throughthe official UNMJobs site will be accepted. If you are viewing this jobadvertisement on a 3rd party site, pleasevisit UNMJobs to submit an application.
Please provide a current resume/UNMJobs application, cover letter, and list of three supervisory references. Cover letters should address the preferred qualifications and expand upon your relevant skills and experience. Applications lacking these materials may not be considered.Minimum Qualifications: High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications:

• Strong written and verbal communication skills
• Prior work experience in higher education
• An associate degree or equivalent credit hours
• Experience in the following areas:
  • PCard & Purchasing Requisitions
  • Event and travel planning, scheduling, and reimbursements
  • Payroll processing
  • Hiring coordination and drafting of position requisitions
  • Supervision of lower-level staff such as student employees
  • Banner and UNM applications such as Chrome River, LoboWeb, LoboMart, etc.
• The ability to work through problems with limited information and/or address issues by seeking information from various sources.