Administrative Assistant in Salina, Kansas at Bergkamp Inc.

About Bergkamp Inc: At Bergkamp, we are a team proudly dedicated to the bigger purpose of making lives better by making roads better. We are people devoted to our craft with an all-in, respected team that has each other’s backs. We are relentless in our pursuit of excellence, innovation, and asking the bigger questions. We’re servant leaders, industry leaders, and good people that operate with Kansas values. What do we do? We manufacture some of the coolest heavy equipment that is used to make and keep asphalt roads in better shape—and when our customers succeed, communities across the world thrive with better infrastructure. We think it’s some of the most exciting stuff happening in infrastructure today.

The Way We Do Things: We believe that a team of people who are humble, hungry and smart will deliver superior performance over the sum total of talented individuals; therefore, we are committed to achieving our mission through teamwork while honoring our core values.

1. A hungry team player shows active participation and engagement in department and companywide initiatives. Demonstrates a hunger for achieving results, learning, setting an example, and adding to the success of the team.
2. A humble team player is willing to collaborate, acknowledge the team’s individual strengths, and put the needs of the organization before themselves. Will do what it takes to help everyone succeed.
3. A smart team player has a common sense understanding about people. Demonstrates good judgement and intuition of group dynamics. Understands the impact of their words and actions and use that understanding for the benefit of the team.

Job Purpose: The Administrative Assistant provides administrative support to both the Human Resources Manager on personnel/recruitment matters. Attend to visitors and deal with inquiries on the phone and in person.

Essential Functions

1. Manages the reception area to ensure effective telephone and mail communications both internally and externally to maintain a professional image.

2. Performs customer service functions by answering telephone calls, employee requests, and questions.

3. Greet persons entering the organization and direct them to their correct destination

4. Works with Human Resources Manager to develop and run advertising programs (internal and external) to ensure high visibility with potential candidates.

5. Develops and maintains an excellent relationship with internal and external candidates to ensure achievement of staffing goals.

6. Maintains Safety Data Sheet (SDS) database; uploads new products and/or archives products no longer used.

7. Supervises the employee uniform distribution to include new employee enrollment as well as employee concerns and problems associated with their uniforms or t-shirts.

8. Manages the company leadership library and keeps an accurate account of all materials.

9. Responsible for planning special employee events such as Christmas party, meals, working lunch meetings, etc.

10. Schedule appointments and conference room(s) use as needed.

11. Receive and distribute mail and deliveries.

12. Assist with employee travel arrangements as needed.

13. Performs other related duties as required and assigned.

Additional Responsibilities

1. Supervises the maintenance and alteration of office areas and equipment, as well as layout, arrangement and housekeeping of office facilities.

2. Negotiates the purchase of office supplies and furniture, office equipment etc., in accordance with company purchasing policies and budgetary restrictions.

3. Special projects as assigned by upper management.

4. Records and distributes minutes from All Employee Meetings.

Qualifications and Requirements: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The Way We Do Things: We believe that a team of people who are humble, hungry and smart will deliver superior performance over the sum total of talented individuals; therefore, we are committed to achieving our mission through teamwork while honoring our core values.

• Humble – Puts the needs of the organization before themselves. Acknowledge each individual’s strengths and responsibilities. Is committed to the organization’s success.
• Hungry - Active participation and engagement in department and companywide initiatives. Demonstrates an eagerness for achieving results, learning, setting a positive example, and adding to the success of the team.
• Smart - Understands the impact of their words and actions on other people. Demonstrates good judgement and intuition of group dynamics.

1. High school diploma or equivalent.

2. Three years of increasingly responsible work experience in a clerical support position; or any combination of education, training and experience that demonstrates the ability to perform the duties of the position.

3. Maintains high standards of confidentiality.

4. Excellent written and verbal communication skills, with the ability to clearly communicate detailed information to customers, coworkers and management.

5. Excellent customer service skills with the ability to interact in a positive and professional manner to develop and maintain strong working relationships with customers, coworkers and management.

6. Ability to read and interpret documents such as invoices, procedure manuals and job instructions.

7. Ability to write routine reports and business correspondence.

8. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to calculate figures and amounts such as proportions and percentages.

9. Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.

10. Ability to manage time effectively and prioritize tasks to meet deadlines.

11. Strong attention to detail and organizational skills.

12. Ability to operate computer and computer software, to include Microsoft Office.

13. Ability to use department equipment such as computer, fax machine, copy machine, and telephone.

Physical Demands and Work Environment: The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. While performing the duties of this job, the employee is regularly required to talk and hear. The employee is occasionally required to stand, bend, kneel, climb stairs and walk; use hands to finger, handle, or feel; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.

2. The work environment is usually a well-lighted, heated and/or air-conditioned indoor setting with adequate ventilation. Minimal exposure to outside elements. The noise level in the work

environment is occasionally high. This position requires infrequent travel, which may involve exposure to extreme weather elements.