Corporate Event Planner at CATALYST MXE – Macedon, New York

SPOON Events, a Catalyst MXE company, is looking for a Corporate Event Planner to manage and deliver corporate and client-facing events from concept through execution. This role manages event logistics, vendor relationships, budgets, and timelines while delivering high-quality experiences that align with organizational goals.

This position requires a balance of independent work and collaboration with internal teams and clients. The ideal candidate is highly organized and proactive in identifying priorities. Project management experience and a strong ability to anticipate needs and take initiative are key to success in this role.

Position/Title: Corporate Event Planner

Job Type: Full-Time

Work Location: Rochester, NY

Compensation: $60,000 - $65,000 annually

Benefits: Full suite of benefits, including 401(k), Health, Dental, Vision, & PTO

Travel: Up to 10%

Essential Responsibilities:

• Partner with clients and internal stakeholders to understand event objectives, scope, and requirements.
• Plan and manage events from initial concept through post-event evaluation.
• Develop and manage event timelines, budgets, and logistics including venue selection, catering, décor, transportation, AV, marketing materials, and staffing.
• Serve as the primary point of contact for vendors, venues, and event participants throughout the planning process.
• Lead pre-event meetings and coordinate all operational details to ensure successful execution.
• Manage vendor contracts, purchase orders, and invoices.
• Oversee client and guest experience before, during, and after events.
• Ensure events meet legal, safety, and regulatory requirements, including permits and insurance needs.
• Identify tasks and priorities independently while maintaining alignment with overall event goals and deadlines.
• Travel to event sites as required (approximately 10%).
• Troubleshoot and resolve issues quickly and professionally during event execution.
  

Required Qualifications:

• 2+ years of experience in event planning, hospitality, customer service, or a related field.
  
• Strong client-facing communication and relationship management skills.
  
• Proven ability to manage multiple projects and meet deadlines.
  
• Excellent organizational skills and attention to detail.
  
• Ability to work independently while also collaborating effectively with a team.
  
• Proficiency with Microsoft Office Suite.
  
• Willingness to travel up to 10% and work flexible hours, including occasional evenings or weekends.
  

Preferred Qualifications:

• Bachelor’s degree in Hospitality, Event Planning, or a related field.
  
• Project management experience.
  
• Experience managing vendor contracts and budgets.