Front Office Manager at Donum Dei Classical Academy – San Francisco, California

About Donum Dei Classical Academy

Donum Dei Classical Academy founded in 2019 in San Francisco, equips students to become virtuous scholars and servant-leaders who are known, loved, and formed through a rigorous classical and Christ-centered education grounded in biblical truth. Rooted in the liberal arts tradition, we seek the peace and prosperity of our city by cultivating spiritually rooted and classically formed students who, alongside their families, serve and live redemptively for the glory of God.

School Information

Address: 1560 Treat Avenue, San Francisco CA 94116Phone: (415) 874-9631School Hours: Monday–Thursday, 8:00 a.m.–3:15 p.m. Friday 8:00 a.m.–1:30 p.m. Extended Care until 5:30p.m.

Position Information

Position Title:

Front Office Manager

Reports To:

Assistant Principal

Annual Salary:

$50,000.00

Working Schedule:

Monday–Friday, 7:30 a.m.–4:30 p.m.

How This Role Fits into the Team

Each member of our team is essential to building a thriving culture that sees and calls out the image of God in our students and in one another. As we invite students to step into everything they are designed to be and do, our faculty and staff must also reflect and invest in our daily work of responding to God’s calling through an inner posture of discipline, diligence, and dedication. The Campus Success Manager at Donum Dei Classical Academy plays a key role in supporting the smooth daily operations of the school by coordinating campus logistics, overseeing facility management, and ensuring a safe, efficient, and welcoming environment for students, staff, and visitors.

Ideal Candidate

A proactive operations professional focused on student experience, family engagement, and smooth campus logistics. They anticipate needs, resolve issues with grace, and champion the school’s mission in daily interactions.

Qualifications & Requirements

Education

Bachelor’s degree

Experience

Professional working experience in relevant field(s).

Professional Development

Commitment to ongoing training and spiritual formation throughout the year.

Administration

Requirements

Be passionate about serving families and connecting them to our community as they navigate the journey of discernment, application, and enrollment.Align with DDCA’s vision to seek the peace and prosperity of our city by cultivating spiritually rooted and classically formed students who, alongside their families, serve and live redemptively for the glory of God.

Faith & Conduct

Be devoted to the truth of the Gospel and to Jesus as Lord.Serve as a minister of the Gospel.Be in good standing with a Christian church, which includes weekly attendance and participation as an active worshipper.

Employment Type & Compensation

Employment Type

Full Time Salaried, Exempt

Sick Pay

72 hours annually accrued at a rate of 1 hour per 30 hours worked.

Benefits

100% Employer Paid Healthcare, Computer, equipment & software

Compensation

Annual salary paid bi monthly. Optional partial tuition credit available.

Key Responsibilities

Manage Campus-wide Operations (80%)

Open the school in the mornings (unlock doors, turn on heating as needed, turn on lights).Manage the Front Office and ensure a trained staff member is in the front office at all times if you are not able to be in the office (during lunch recess or breaks, for example)Deliver important messages to staff members and studentsMonitor door/intercom and sign visitors in and out based on security protocolsDirect visitors (parents/guardians, substitute teachers, prospective employees and families) to events/meetings/classrooms and introduce them to their school contactSupport various school mailings (inquiry packets, annual all-school mailings, etc.)Coordinate with teachers in order to tend to sick students and notify parents as neededProvide administrative support to leadership team and staffManage purchasing for supplies, printers, and other office and facilities needs (i.e. water dispensers, first aid supplies, staff lounge/bathroom supplies-- coffee, plates, handsoap, etc.).Maintain contact records and notes on vendors used for facilities Support facilities and building management, like greeting visitors and receiving packages Assist with facilities projects as neededSeek to create and maintain an organized and beautiful front office, staff break room, and other shared spaces around campus (school yard, garden area, rooftop area) Support substitutes with operational needs when they are on campusSupport management and filing of incident reportsHelp the leadership team manage student health records and needs (e.g. first-aid, tracking allergies, etc.)Support Extended Care program needsManage after school activities calendar and traffic flow of students in different activities

Support Campus Safety and Security (20%)

Collaborate with leadership team to develop project management plan for facilities and securityCollaborate with our leadership team to implement a campus security planTake ownership of protocols and procedures (opening/closing building, handling injury reports, keeping playground orderly) and train teachers and staff on security best practices.Help ensure secure check-in for all visitorsHelp develop and train faculty and staff on overall security planEnsure fire alarms and smoke detectors are operableAssist with emergency plans and support all emergency drills and practicesAssist in preparing school for active shooters or other potential violatorsInvolve police and fire department to visit periodically so we can learn safety plans and proceduresHelp monitor parking lot (pick up) and Precita Park areas (when students or faculty are present)Partner on special building projects related to security/facilities and eventsAttend and support all events to ensure operational safety and security for our facility, guests, and studentsRegularly monitor security of all entrance/exit points of school to ensure campus safety

Lunch Recess Monitor M-F (Times approximate; to be confirmed with finalization of SY26-27 Class Schedules)

11:15am-11:55am12:00pm-12:35pmThe pay range for this role is:45,000 - 50,000 USD per year(Campus)