Senior Executive & Personal Assistant to the CEO at Executive Exteriors – Flower Mound, Texas

Senior Executive & Personal Assistant to the CEO

Become the CEOs Right Hand Join Executive Exteriors as a Senior Executive & Personal Assistant!

Job Title: Senior Executive & Personal Assistant to the CEO
Company Name: Executive Exteriors
Pay Range: $48,000 per year (Based on Experience & Qualifications)
Industry: Roofing & Exterior Restorations (Residential, Commercial, Government/Federal)
Location: Highland Village / Flower Mound, TX (Must reside within 1015 minutes)

Job Overview

Executive Exteriors is seeking a highly organized, proactive, and discreet Senior Executive & Personal Assistant to serve as the CEOs trusted right hand. This unique and high-impact role blends executive administration, operational coordination, personal assistance, and household management into one critical leadership support position.

You will function as the central point of coordination for the CEOs schedule, communications, priorities, and logistics across both business and personal domains. From managing complex calendars and corporate initiatives to coordinating family schedules and household operations, this role requires exceptional judgment, emotional intelligence, and the ability to anticipate needs before they arise.

This is a high-trust, primarily in-person position requiring flexibility, maturity, and professionalismincluding occasional interaction with and transportation of the CEOs 11-year-old twins.

Who We Are

At Executive Exteriors, were more than a roofing and restoration company were a high-performance team committed to excellence across residential, commercial, and federal sectors. Our culture is fast-moving, solutions-driven, and growth-focused. We value professionalism, loyalty, and leadership at every level of the organization.

We believe in building strong systems, strong teams, and strong relationships. When you join Executive Exteriors, you become part of a company that prioritizes momentum, accountability, and long-term success.

Learn more at: www.exeext.com

Key Responsibilities

• Executive Scheduling & Time Management

  • Manage, protect, and optimize the CEOs calendar and daily schedule

  • Prioritize meetings based on strategic impact and personal obligations

  • Coordinate complex multi-party scheduling across businesses and family logistics

  • Prepare daily agenda briefings and meeting summaries

• Call Screening & Gatekeeping

  • Screen incoming calls, emails, and requests

  • Assess urgency and route communications appropriately

  • Draft correspondence on behalf of the CEO when necessary

  • Protect executive focus by filtering non-essential interruptions

• Task Delegation & Accountability

  • Track action items from meetings and conversations

  • Delegate responsibilities to internal team members and external vendors

  • Monitor deadlines and ensure follow-through

  • Maintain accountability systems for ongoing initiatives

• Event & Experience Coordination

  • Plan company events, client experiences, and community functions

  • Coordinate holiday gatherings, appreciation dinners, and team events

  • Manage venues, vendors, hospitality, and logistics

• Showroom & Executive Support

  • Provide in-person executive support at the company showroom

  • Assist during client visits and vendor meetings

  • Coordinate hospitality, materials, and presentation readiness

• Document & Information Management

  • Manage document requests, contracts, and signatures

  • Organize digital and physical filing systems

  • Prepare reports, presentations, and professional correspondence

• Personal & Household Administration

  • Manage personal bills, subscriptions, and vendor coordination

  • Oversee home maintenance, IT support, and vehicle servicing

  • Coordinate errands, deliveries, repairs, and service providers

• Transportation & Family Support

  • Operate company vehicle as needed

  • Coordinate transportation logistics

  • Occasionally transport the CEOs 11-year-old twins to school or activities

  • Maintain professionalism and discretion in family interactions

• Research & Multi-Entity Support

  • Conduct research for business and personal initiatives

  • Provide administrative support across multiple companies

  • Assist with acquisitions, investments, and special projects

Additional Duties May Include

• Travel planning and itinerary management

• Podcast coordination

• Gift purchasing and holiday planning

• Medical and appointment scheduling

• Real estate and property support

• Vendor quotes and contract coordination

• Organizing offices, closets, and digital systems

• Insurance paperwork and renewals

• Coordinating movers, cleaners, landscapers

• Handling confidential and time-sensitive matters

• After-hours problem-solving when required

Qualifications

• Minimum 3+ years of Executive Assistant or Personal Assistant experience

• Must reside within 1015 minutes of Highland Village / Flower Mound, TX

• Clean driving record and comfort operating a company van

• Experience supporting families and interacting with children

• Exceptional organizational and communication skills

• High level of discretion, confidentiality, and professionalism

• Strong technology skills (email platforms, calendars, CRM systems, task management tools)

• Ability to work flexible hours, including occasional evenings and weekends

Core Competencies

• Anticipation and proactive initiative

• Sound professional judgment

• Emotional intelligence

• Confidentiality and trustworthiness

• Advanced problem-solving skills

• Attention to detail

• Ability to multitask across business and personal environments

• Reliability and loyalty

Benefits

• Bi-Weekly Pay Cycle

• Performance-Based Bonuses

• Health & Wellness Perks (Medical Insurance Options Coming Soon)

• Paid Training & Professional Development

• Mentor Training

• Annual Company Trips & Events (BBQs, Training Trips, Quarterly Events)

• High-Trust Leadership Environment

• Opportunity to work directly alongside executive leadership

Work Schedule

• Full-Time

• Primarily In-Person

• Monday through Friday

• Occasional evenings and weekends for events or family needs

• Flexible hours based on executive schedule requirements

Work Location

• Highland Village / Flower Mound, TX

• Split between office, showroom, home, and local travel

• Must live within 1015 minutes of primary residence

• Local driving required; clean driving record mandatory

Equal Employment Opportunity

We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected status.

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