Accounts Payable Specialist at Universal Nutrition – New Brunswick, New Jersey

Job Summary:

We are seeking a detail-oriented and proactive Accounts Payable Specialist to join our Finance team. This role is ideal for someone who thrives in a fast-paced CPG environment and is eager to support our transition from paper-based systems to streamlined, electronic workflows. The Accounts Payable Specialist will handle full-cycle AP responsibilities, employee reimbursements, and customer payment processing while contributing to ongoing process improvement efforts.

Key Responsibilities

Accounts Payable (Primary):

• Perform full-cycle accounts payable processing including invoice entry, three-way matching, coding, and payment scheduling.

• Verify accuracy of invoices, resolve discrepancies, and maintain vendor files.

• Prepare weekly and monthly payment runs, ensuring timely and accurate disbursements.

• Reconcile accounts payable transactions and assist with month-end close as needed.

• Collaborate with the purchasing department to ensure accuracy of POs and maintain vendor information

Process Improvement & System Transition

• Support the team in transitioning from paper-based workflows to digital AP processes and tools.

• Collaborate with the Sr. Accountant to streamline, document, and improve AP procedures.

• Identify opportunities to enhance efficiency and support best practices in an evolving financial operations environment.

Additional Financial Operations

• Process customer payments and ensure accurate application to customer accounts.

• Coordinate and process employee reimbursements, ensuring compliance with company policy.

• Provide support for audits through maintaining organized and well-documented records.

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Job Requirements:

• 3-5 years of accounts payable experience, preferably within a consumer packaged goods (CPG) company or similar fast-paced industry.

• Strong understanding of AP processes, including invoice processing, reconciliation, and payment management.

• Problem-Solving: Ability to troubleshoot discrepancies and improve workflows.

• Comfortable working through change and supporting transitions to electronic systems and improved workflows.

• Communication: Clear communicator with both internal teams and external vendors.

• High attention to detail, strong organizational skills, and ability to meet deadlines.

• Proficiency with Microsoft Excel and general ERP systems.

Preferred

• Experience with Deacom ERP.

• Prior involvement in process improvement or system implementation projects.

Salary range $75k - $85k