Administrative Assistant at SHERMAN KAHAN, M.D., P.A. – Frederick, Maryland

Hours Monday - Friday 8:30am - 5:00pm (40 hours)

Position Overview

This role is perfect for someone who thrives in a fast-paced environment. You’ll play a key role in administrative operations, HR coordination, employee engagement, and general office management.

Administrative & Office Support

● Run local errands (e.g., making keys, picking up medical office supplies)

● Manage office inventory and place supply orders as needed

● Open and scan incoming mail

● Handle office bills and basic bookkeeping tasks

● Schedule and coordinate office lunches

● Coordinate snow removal and landscaping services

HR & Employee Relations

● Manage 90-day and 1-year employee review schedules

● Resume screening and schedule/conduct phone interviews

● Generate 1:1 employee check-ins for managers and track follow-ups

● Maintain employee birthday calendar and coordinate birthday messages

● Organize attendance recognition and employee reward programs

● Order branded office merchandise (e.g., jackets, name tags)

Employee Engagement

● Coordinate company morale events (e.g., amusement park tickets, holiday parties)

● Assist with planning team-building and seasonal activities

Operations & Compliance

● Assist with website updates and minor content changes

● Maintain and update the employee handbook and office policies

● Update and revise patient intake and consent forms

● Manage provider credentialing and eligibility enrollment

● Maintain and organize user logins for websites, portals, and software

Skills

To excel in this role, you should possess the following skills:

● Strong attention to detail and accuracy in documentation

● Excellent communication skills

● Ability to work effectively in a fast-paced healthcare environment

● Ability to manage confidential information professionally

● Tech-savvy – comfortable using spreadsheets, scheduling tools, and cloud-based platforms

Please note that previous experience working in a hospital or similar healthcare setting is preferred.