Executive Assistant at Fleece Performance Engineering – Pittsboro, Indiana

Who Are We:
Fleece Performance Engineering is a leading manufacturer of after-market diesel performance products. With a reputation for innovation, quality, and service, our high-performance products push the limits of diesel performance technology. We are seeking motivated individuals who thrive in a rapidly expanding business environment.
The Role:
We are hiring for an Executive Administrative Assistant (EA) position to support our C-Suite team at our Pittsboro, Indiana location. This is an exempt, executive-level role designed to support senior executives. The position is structured as On-Site.
The Perks:
• Paid Time Off
• Paid Holidays
• Health, Vision, Dental Insurance
• 401k Plan with Employer Match Contributions
• Short-Term & Long-Term Disability Insurance
• Company Paid Life Insurance
• Discretionary Bonus Opportunities if we Crush It!
• On-Site Gym!
• Training Opportunities
• Among other benefits and perks
What You’ll Do:
Provides and supports the executive team with high-level administrative and organizational support.
Oversight, and management of the executive team's calendars and schedules, including coordinating meetings across different time zones, prioritizing scheduling needs.
Appointment scheduling with attention to prioritization
Prepares materials for executive meetings and track action items and project follow-ups. Takes dictation
otes
Manages and triages correspondence (phone calls, virtual, mail, office voicemail), filtering executive emails, and drafting responses as needed.
Arranges complex domestic and international travel and prepares and processes detailed expense reports.
Creates and manages various documents, reports, and professional presentations.
Handles special projects and assignments as required.
Handles sensitive and confidential information with the utmost discretion.
May provide support with project specific research, provides summaries to executives for decision making
Supports with planning/coordinating conferences, and / or team meetings
This role may support interdepartmental coordination, monitor production timelines, and assist with product launches by managing cross-functional workflows, track deliverables, and ensuring stakeholder alignment.
Always represents the company in a professional manner
The Job Scene:
This position operates in an office setting within a manufacturing environment.
What it Takes:
Required Qualifications & Skills:
Proven experience in a senior or executive administrative support role is essential.
Strong organizational and detail-oriented skills.
Excellent written and verbal communication skills in English
Strong interpersonal skills
Proficiency in Microsoft Office Suite and data entry
Self-motivated and proactive in problem-solving.
Team-oriented, maintaining a positive attitude toward coworkers, customers, and vendors.
Ability to identify value-added tools and collaborate on implementation strategies.
The ability to hear and respond appropriately to sounds in a noisy environment.
Physically capable of sitting, bending, standing, and occasionally lifting to 50 lbs.
Fleece Performance Engineering provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, gender, national origin, marital status, disability status, genetics, protected veteran status, sexual orientation, gender identity or social economic status.