Executive Assistant at Elk Valley Rancheria – Crescent CIty, California

Responsible for providing high-level administrative support to the Tribal Chairman and Tribal Council. The Executive Assistant will carry out objectives designed to meet the short and long-term goals of the Tribal Council by working independently on a wide range of complex and confidential administrative and clerical support duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Duties may be added to, changed or deleted at the sole discretion of management:

· Writes business letters, memos, and other such correspondence as dictated by the Tribal Chairman, General Counsel, and Tribal Council.

· Prepares for upcoming council meetings and various other meetings by creating agendas, packets, and other items as needed.

· Attends and takes minutes accurately at council meetings twice monthly, council retreats and other meetings as requested.

· Schedules and coordinates all Council requested retreats and annual meetings.

· Maintains current and archived Tribal Council records physically and digitally in an efficient documentation filing system. Prepares a wide variety of documents and presentations by computer, fax machine, or copier. Creates and organizes files as necessary.

· Arranges for office machine maintenance as needed.

· Maintains and schedules conference room by recording requested use in calendars and assisting in the setup and cleanup of meetings.

· Acts as a point of contact between executives and internal/external clients by scheduling meetings, arranging conference calls, distributing material, and planning events.

· Responds promptly to managers inquires.

· Tracks Tribal Council schedules, makes appointments and regularly updates calendar whenever possible.

· Makes travel arrangements for tribal office staff and Tribal Council attending out-of-town tribal business meetings, and/or conferences.

· Runs company errands as needed.

· Provides reception coverage in emergency scheduling needs.

· Uphold a strict level of confidentiality

To perform the job successfully, an individual should demonstrate the following competencies:

Analytical - Synthesizes complex or diverse information.

Attendance/Punctuality – Is consistently at work and on time.

Communication – Must have exceptional people skills. Able to communicate effectively with any customer and employees at all levels.

Customer Service - Manages difficult or emotional customer situations

Ethics – Treat people with respect; inspire the trust of others; work with integrity and ethically; uphold organizational values.

Interpersonal Skills - Maintains high level of confidentiality.

Motivation - Must be self-motivating and able to motivate employees at all levels to achieve the company’s long and short term goals.

Oral Communication-Listen and get clarification; Respond well to questions.

Organizational Support - Follows policies and procedures.

Problem Solving - Identifies and resolves problems in a timely manner.

Professionalism - Follows through on commitments.

Quality - Demonstrates accuracy and thoroughness.

Safety and Security - Observes safety and security procedures; Uses equipment and materials properly.

Teamwork – Contribute to building a positive team spirit; Support everyone’s effort to succeed.

Technical Skills - Shares expertise with others.

Written Communication - Writes clearly and informatively.

Assists department manager and supervisor in absence of the department manager.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily and meet the requirements listed below that represent knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

High school diploma or general education degree (GED); and one (1) to three (3) years related experience and/or training; or equivalent combination of education and experience.

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present and provide information and respond to questions from groups of managers, clients, customers, and the general public.

Ability to work with mathematical concepts such as discounts, interest, fractions, ratios, commissions, proportions, and percentages. Review and/or audit internal documents to ensure accuracy of purchases, revenue, and errors of transaction.

Ability to solve complex problems and deal with a variety of uncertain variables in situations where only limited standardization exists. Ability to interpret, communicate, and delegate instructions furnished in written, oral, diagram, or schedule form. Ability to quickly evaluate alternatives and suggest a plan of action as necessary.

To perform this job, successfully, an individual should have knowledge in basic computer skills; Outlook e- mail, internet, printing, faxing and copying.

Must qualify for and maintain an Elk Valley Rancheria Gaming license and currently have a valid drivers license.

The following trainings will be offered post-employment and are required within the training schedule timeframe: sexual harassment prevention, prevention and managing computer related injuries, driving safety, safety orientation, workplace violence, back safety, hazard communication, cyber security, bloodborne pathogens, office safety and office ergonomics.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; and talk or hear. The employee frequently is required to reach with hands and arms. The employee is occasionally required to sit and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus. Must be able to see and hear, or use prosthetics that will enable these senses to function adequately to assure that the requirements of this position can be fully met.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate.

Must be able to work under stressful situations. Drug and Alcohol free workplace.