Lottery Coordinator at Sagamok Anishnawbek – Sagamok, Ontario

Finance Department

📍 Location: Sagamok Anishnawbek
👤 Reports To: Finance Manager
💼 Employment Type: Full-Time

Sagamok Anishnawbek is seeking a highly organized and motivated Lottery Coordinator to oversee and coordinate the community’s charitable gaming operations.

The Lottery Coordinator is responsible for the day-to-day administration, coordination, and compliance of Sagamok’s charitable gaming activities, including bingo operations and licensing for community charitable gaming events such as raffles and bazaars. This role ensures that all gaming operations comply with the Provincial Gaming Control Act and related regulatory requirements.

The successful candidate will manage operational processes, financial reporting, inventory, volunteer coordination, and licensing activities while ensuring smooth and transparent gaming operations that support community initiatives.

• Maintain accurate files and records related to charitable gaming operations.
• Track accounts payable documentation and ensure appropriate approvals and signatures are obtained.
• Manage incoming and outgoing correspondence related to lottery operations.
• Provide regular updates to management regarding assets, equipment, and operational matters.
• Identify and report operational issues, irregularities, or incidents to management.
• Coordinate charitable bingo operations in compliance with the Provincial Gaming Control Act.

• Prepare requisition orders and verify inventory availability.
• Source suppliers, obtain price quotes, and prepare purchase orders.
• Calculate order costs and ensure invoices are accurately coded to appropriate accounts.
• Process purchases within assigned purchasing authority.
• Maintain purchasing files, reports, and supplier price lists.
• Liaise with suppliers to coordinate deliveries and resolve discrepancies.
• Reconcile cash at the end of each bingo session.
• Prepare nightly bingo financial summary reports.
• Ensure all reports required by the Ontario Lottery and Gaming Commission (OLG/OLGC) are submitted on time.
• Track program expenditures and prepare required financial reports.

• Monitor inventory levels using manual or computerized systems.
• Prepare requisition orders to replenish stock as required.
• Maintain appropriate stock rotation and disposal of outdated materials.
• Reconcile physical inventory counts with inventory records.
• Manage data related to inventory adjustments and stock movement.

• Coordinate the delivery of charitable bingo operations within the Sagamok community.
• Prepare and submit applications for provincial or Sagamok licensing for bingo events.
• Establish bingo prize boards and game schedules.
• Train and support volunteers and staff involved in bingo operations.
• Promote and market bingo events within the community.
• Ensure bingo hall facilities and equipment are clean, secure, and properly maintained.
• Ensure gaming sessions operate smoothly and comply with regulations.
• Monitor patron activity and identify individuals who may require support related to gambling concerns.
• Issue licenses for charitable gaming events such as bingos, raffles, and bazaars within the community.
• Ensure all required reports are submitted following licensed gaming events.

• Provide guidance and support to the Lottery Coordinator Assistant, where applicable.
• Assist with volunteer coordination, scheduling, and meetings.
• Train staff and volunteers on procedures and operational requirements.
• Apply systematic problem-solving approaches to operational challenges.
• Perform additional duties as assigned to support lottery operations and community initiatives.

• Bachelor’s degree or college diploma in Business Administration, Marketing, Public Administration, or a related field.

• Minimum two (2) years of experience working with an Aboriginal organization in a management capacity.
• Experience managing staff and volunteers.
• Experience with bookkeeping, financial reporting, or accounting practices.

• Strong knowledge of Ontario gaming laws and regulations related to charitable bingo operations.
• Strong organizational, administrative, and analytical skills.
• Excellent customer service, communication, and promotional skills.
• Experience presenting reports to boards or leadership groups.
• Proficiency in computer applications including:
  • Microsoft Word
  • Excel
  • PowerPoint
  • Publisher
  • Email and internet applications

• Valid driver’s license and access to a vehicle.

✔ Must be bondable and eligible for registration under the Provincial Gaming Control Act
✔ Ability to maintain strict confidentiality
✔ Strong organizational and administrative skills
✔ Ability to work both independently and collaboratively in a demanding environment
✔ Professional and courteous communication with the public, volunteers, and suppliers

This position will be based within the Sagamok Anishnawbek community, supporting charitable gaming operations and administrative functions.

The role involves working in both office and event environments and may require evening work during bingo operations or community gaming events.

The position requires strong multitasking abilities and collaboration with staff, volunteers, and community members to ensure successful gaming operations.

The successful candidate will be subject to a six (6) month probation period.

Interested applicants are invited to submit:

• Cover Letter
• Resume
• Three professional references