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Project Manager in Austin, Texas at McCoy-Rockford Inc

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McCoy-Rockford Inc
Austin, Texas, 78704, United States
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Job Description

ROLE DESCRIPTION & RESPONSIBILITIES


GENERAL DESCRIPTION: (This is a seasonal 3-6 month opportunity)

The Project Manager is responsible for overseeing all aspects of project planning and execution, ensuring successful delivery from project inception through final closeout. This role coordinates resources, manages schedules and budgets, and serves as the primary communication point for clients and internal stakeholders. The Project Manager plays a critical role in aligning sales commitments, field execution, vendor coordination, and customer expectations to ensure a seamless project experience.

DUTIES AND RESPONSIBILITIES:

Operational / Process Responsibilities

Manage all phases of the project lifecycle including conception, planning, execution, installation, and closeout Prepare labor and material quotes and participate in project planning and kickoff meetings Conduct site verification, attend construction meetings, and coordinate scheduling requirements Plan truck routes, field sequencing, and installation timing Coordinate vendors, subcontractors, materials, and internal team deliverables Manage punch completion, invoicing milestones, and final turnover requirements


Team Oversight

Collaborate with internal teams including Sales, Design, Installation, Customer Service, and Warehouse Support coordination across project stakeholders and field teams Help align subcontractors, installers, and vendors to timeline expectations Maintain strong communication cadence with all project contributors


Reporting Support

Communicate project status, milestones, and updates to clients and internal teams Maintain project documentation, schedules, risk logs, and records Track milestone completion, billing triggers, and schedule risks Maintain visibility into issue resolution and open action items


Audit and Compliance

Ensure adherence to company standards, safety protocols, and project requirements Document and manage change orders, scope shifts, and project adjustments Maintain compliance with customer site badging, insurance, and documentation requirements Support contract adherence and billing accuracy


Systems / Process Improvements

Identify opportunities to improve project execution and coordination processes Support use of project management systems, milestone templates, and reporting dashboards Improve communication cadence and field readiness workflows Help reduce friction between sales handoff and field execution


Project Execution

Conduct site visits and oversee installation progress Build and maintain strong client relationships throughout the project lifecycle Resolve issues proactively and ensure timely project completion Manage punch lists, invoicing, project closeout, and customer handoff Support post-installation follow-up and service transition when needed


What Success in This Role Looks Like:

Success is demonstrated by strong execution of projects from kickoff through closeout, with high client satisfaction, strong schedule adherence, and reliable budget control. The Project Manager ensures proactive communication, seamless coordination, and strong issue resolution that improves the client experience and supports repeat business.

KEY SELECTION & SUCCESS FACTORS


WORK EXPERIENCE

3-5+ years of project management, implementation, client delivery, or construction coordination experience Experience managing multiple concurrent commercial projects with schedule, budget, and vendor accountability required Experience in contract furniture, commercial interiors, architectural systems, flooring, construction, or specialty services strongly preferred Experience coordinating installation sequencing, subcontractors, logistics, and closeout documentation preferred

EDUCATION

High school diploma or GED required Bachelor’s degree preferred in Business Administration, Construction Management, Interior Design, Operations Management, Supply Chain, Architecture, or related field PMP or CAPM certification preferred

PREFERRED QUALIFICATIONS

Strong organizational and time management skills Ability to read blueprints and installation plans Strong communication and problem-solving skills Experience with budgeting, scheduling, and vendor coordination Strong customer relationship management capability


WORK ENVIRONMENT: (overtime, travel, physical demands, conditions)

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Employee occasionally lifts 2-3 reams of paper and customer files, especially during archiving. Weight up to 12 pounds; Height floor to 36 inches; Frequency up to 2 times per weekEmployee occasionally carries paper from the copy room to fill printer. Weight up to 12 pounds; Distance up to 300 feet; Frequency up to 2 times per weekEmployee occasionally pushes or pulls an office chair. Force up to 7 pounds; Distance up to 50 feet; up to 1 time per weekEmployee occasionally climbs main stairs or stairs to warehouse at main location to meet with customers in lobby display area, to access parts in warehouse, and interact with other operational departments. Height 1 flight; Frequency up to 3-5 times per day Employee occasionally walks on level surfaces to: interact with all operational departments, retrieve needed materials, to access lobby display, and attend meetings. Duration 45 minutes per day; Distance up to 1,500 feet per dayEmployee occasionally stands on level surfaces during interaction with customers and other personal. Duration 30 minutes per dayEmployee continuously sits using the computer, talking on the phone, processing project paper work, and attending. Duration up to 7 hours per dayEmployee constantly reaches out during work at desk. Height forward reach waist to chest; Frequency up to 30 times per hourEmployee must rarely bend, squat, stoop, or kneel during filing tasks. Employee is occasionally exposed to ambient temperatures in the warehouse.Work overtime as needed.


All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status.

Job Location

Austin, Texas, 78704, United States

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