Design Team Coordinator at Hutton – Wichita, Kansas

Job Summary:

At Hutton, we live by four words: Lead, Inspire, Respect, Construct. And doing this starts with the people we hire. A Hutton team member thinks first about the team, and that includes more than coworkers. It includes clients, consultants, and community partners. As the Design Team Coordinator, you’ll embody this approach by assisting your team as follows.

Duties/Responsibilities:

• Integrates Design+Build processes and creates forms and templates for team use.
• Review milestone checklists for completion.
• Assemble and manage team workforce chart.
• Assemble and manage milestone dates for active projects list.
• Create agendas and take minutes for projects regularly.
• Assist Design team members with scheduling events, activities, and travel accommodations.
• Maintain shared design team calendar of due dates, etc.
• Upload (and organize) plans, specifications, sketches, contracts, permits, closeout documents, and warranties into the system for use and archive.
• Create job numbers and folders for each new job.
• Maintain record drawings sets for projects.
• Generate and submit billings to owners.
• Manage consultant invoicing.
• Run and distribute monthly billing reports for Project Managers to review.
• Generate monthly projection reports and metrics.
• Review insurance certificates and ensure compliance is up to Hutton standards.
• Send out Hutton’s W-9 to vendors as needed.
• Order and maintain Design Team office supplies and material samples.
• Manage professional organization memberships, continuing education and licensure for design team members and the company.
• Work with Architects to prepare technical specifications.
• Coordinate client hospitality.
• Coordinate student shadow day(s) and other related recruiting activities.
• Create project team rosters for owners.
• Create and distribute misc. design team communications.
• Generate contracts for review and distribution.

Education and Experience:

• High school diploma or GED required.
• Associate’s degree preferred.
• Minimum four years of experience in a professional office environment. Experience in an AEC (architecture, engineering, construction) firm preferred but not required.

Required Knowledge/Skills/Abilities:

• Intermediate computer skills including Microsoft Office Suite (Word, Excel, PowerPoint, OneNote, Teams, Project) and ability to learn Monograph (design resource planning software) and CMiC (construction industry software).
• Familiarity with Bluebeam (or similar PDF editor) preferred but not required.
• General knowledge of cloud-based operations for the exchange of information.
• Service-rooted attitude, helping others when needed.
• Knowledge of Accounts Payable and Receivable.
• Superior organizational and analytical skills with keen attention to detail.
• Ability to communicate effectively both verbally and written with others inside and outside of the organization.
• Ability to comply with instructions, procedures, standards, and policies using professional discretion.
• Excellent time management skills, good judgement, problem solving, and analytical abilities.
• Ability to work independently as well as collaboratively within a team environment.
• Self-starter, detail-oriented, organized, and can work effectively with minimal supervision.

Work/Physical Environment

• Ability to remain in a stationary position within an office environment

Hutton Corporation is an Equal Opportunity Employer

Hutton provides equal employment opportunities to all team members and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.