Assistant Project Manager at The Orden Company LLC – Santa Fe Springs, California

Job Summary:

The purpose of this job description is to communicate the duties and responsibilities associated with the position of Assistant Project Manager within the Development Department. While the following information should be considered a comprehensive description of the position, it should also be noted that some duties and responsibilities may not be specifically addressed.

The Assistant Project Manager supports the planning, coordination, and execution of large-scale capital projects including the ground-up development of industrial projects, and major renovations of owned properties across our real estate portfolio. This role works closely with the Development, Construction, and Acquisitions project teams, as well as external vendors to ensure projects are delivered on time, within budget, and aligned with the asset’s business plan. Responsibilities include tracking budgets and schedules, coordinating contractors and consultants, supporting the development & redevelopment efforts from concept to completion, including maintaining

accurate project documentation and reporting. The APM plays a key role in driving

operational efficiency and enhancing property value through effective project execution.

Duties & Responsibilities:

· Collaborate and coordinate efforts with engineers, architects, contractors, vendors, etc. to determine the specifications of the project

· Assist the team track plan submittals, obtain and manage permits and licenses from appropriate authorities

· Track project budgets and payment draws, reconcile payment applications, and track/verify lien releases and waivers

· Some field inspections and permitting agency visits required

· Support the creation of RFP’s, management, and negotiation /analysis of vendor bids

· Create and process contracts, change orders as requested

· Assist providing direction to vendors as required

· Help oversee project schedules, target dates, and deadlines

· Issue meeting minutes and track project progress updates as needed

· Receive, review and process invoices for the development and redevelopment projects

· Responsible for tracking vendor insurance certifications

· Ensure all close out items are received, completed, and/or filed properly and on time

· Support property acquisitions efforts as requested

· Additional responsibilities as assigned

Benefits & Perks

We offer a comprehensive benefits package designed to support the health and well-being of our employees including:

· Medical, dental, and vision insurance

· Life insurance

· Chiropractic

· 401(k) retirement plan with company match

· Paid time off and holidays

Qualifications:

· Bachelor’s degree or equivalent experience

· 4+ years’ experience in real estate development, construction, and project management

· Demonstrated understanding of development, construction, and project management principles

· Outstanding verbal and written communication skills

· Strong organizational and problem-solving skills

· Excellent interpersonal, customer service, and follow-through skills

· Knowledge of project management software is important (MS Project, Bluebeam, Procore, Yardi) PMP or equivalent certification preferred, not require.

Key Competencies:

· Excellent verbal and written communication skills

· Technical proficiency

· Problem Solving/analysis

· Leadership

· Relationship Management

· Detail oriented and able to multitask under tight deadlines.

Physical Requirements:

• Stand and walk or sit alternatively depending on specific needs of the day. Estimate 70% of time spent sitting at desk and 30% standing/walking.
• Constant need (66% to 100% of the time) to perform the following physical activities:
  
  

Writing/Typing/Data Entry Corporate/inter-office/employee communication

Grasp/Grip/Turning Mouse, Telephone/doorknob use

Finger Dexterity Typing, operation of office equipment

Vision Requirements

• Constant needs (66% to 100% of the time) to complete forms, read and review reports, answer wide variety of correspondence, view computer screen. Frequent need to see small detail.

· Constant need (66% to 100% of the time) to see things clearly beyond arm’s reach

Hearing Requirements

· Constant need (66% to 100% of the time) to communicate over telephone and in person with employees and vendors.

Speaking Requirements

• Constant need (66% to 100% of the time) to communicate over telephone and in person employees and vendors.

Driving/Traveling Requirements

• Occasional need (15% to 35% of the time) to utilize personal transportation.
• Must have and maintain a valid driver’s license and automobile insurance.

Working Environment

• Mostly indoors (66% to 100% of the time)

· Some outdoor field work (0% to 33% of the time)

Reasoning Development

• Must be able to apply principles of logical thinking to a variety of practical situations and accurately follow standardized procedures that may occasionally involve minor deviations. Needs ability to think rationally beyond a specific set of instructions.