Conference Center Assistant - 10:00 a.m. – 6:30 p.m. at Sidley Austin LLP – Dallas, Texas

Conference Center and Client Hospitality:

• Supports conference center operations by preparing, setting up, and resetting meeting and event spaces, ensuring rooms are fully equipped and presentation-ready.
• Assists with on-site support before, during, and after meetings, events, and receptions, including food and beverage setup and cleanup, linen removal, restocking catering supplies, and breakdown of tables and chairs, as needed.
• Monitors conference center spaces throughout the day to maintain cleanliness, organization, and a professional environment.
• Delivers responsive, service-oriented support by anticipating needs and assisting lawyers, staff, and clients during meetings and events.
• Helps with after-hours events or meetings, as needed.
• Provides backup reception duties, as needed.
• Performs other related duties assigned as needed by Facilities Manager, Office Manager or Conference Center Specialist.

Pantries and Hubs

• Maintains pantries, hubs, and conference center hospitality areas to ensure they are clean, organized, fully stocked, and presentation-ready at all times.
• Replenishes and rotates coffee, tea, beverages, snacks, and related supplies, ensuring freshness, proper stock levels, and adherence to expiration standards.
• Cleans, sanitizes, and maintains pantry, catering kitchen, and beverage equipment (including coffee, espresso, and Nespresso machines) in accordance with established procedures, including routine and deep cleaning.
• Maintains organized countertops, shelves, and storage areas, including labeling, proper rotation, and restocking of pantry and hospitality supplies.
• Replenishes and maintains additional hospitality amenities, including specialty stations, e.g., mouthwash stations.
• Collects and stores patio furniture cushions daily.
• Supports conference center and catering operations, including coordinating food and beverage setups and ensuring timely and accurate service for meetings and events.

Inventory and Supply Management

• Monitors pantry and hospitality inventory levels, tracks usage trends, and communicates replenishment needs to maintain appropriate stock.
• Receives and organizes deliveries of hospitality and pantry supplies.
• Maintains organized storage areas and follows proper inventory rotation practices.

Education and/or Experience:

Required:

• High School Diploma or GED equivalent
• Minimum 1 year of experience in catering, conference center, customer service
• Proficiency in Microsoft Office Word and other Firm software
• Able to work on multiple tasks simultaneously
• Able to maintain composure in a high-pressure environment
• Strong customer service orientation
• Flexibility in daily work schedule necessary to accommodate Conference Center and reception requirements
• Able to work overtime as needed
• Able to accept responsibility and take initiative

Other Skills and Abilities:

The following will also be required of the successful candidate:

• Strong organizational skills
• Strong attention to detail
• Good judgment
• Strong interpersonal communication skills
• Strong analytical and problem-solving skills
• Able to work harmoniously and effectively with others
• Able to preserve confidentiality and exercise discretion
• Able to work under pressure
• Able to manage multiple projects with competing deadlines and priorities

Sidley Austin LLP is an Equal Opportunity Employer

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