Event Programming Coordinator at The Boston Athenaeum – Boston, Massachusetts

The Boston Athenaeum brings people together and connects them in unexpected ways with books, art, ideas, and each other. Reporting to the Manager of Programming and Events, the Event Programming Coordinator helps fulfill this mission by assisting with event coordination and production of diverse programs and events that foster community engagement and cultural enrichment, broaden and diversify BA’s audience base, enhance support for the BA, drive increased visitation, and deliver exceptional member and visitor experiences. A significant portion of the role is managing logistics, maintaining information in our events software, publishing events through our website, and supporting event ticketing.

The right candidate will be as comfortable working in a technical and logistics support role behind the scenes as they are coordinating during a fast-paced public event. The Event Programming Coordinator must be able to work independently as well as collaboratively, make thoughtful decisions quickly during a live event, and work cohesively within a collaborative team. This is a 35-hour/week, full-time position that requires frequent evening and occasional weekend hours.

Key Responsibilities:

Execute event logistics from planning through on-site delivery

Manage event software systems, website publishing, and ticketing platforms

Create comprehensive event documentation including instructions, checklists, and speaker materials

Serve as primary liaison to speakers and performers, coordinating travel, accommodations, and honoraria

Provide responsive front-line communication through events inbox and phone line

Deliver exceptional customer service as a key public-facing representative

Qualifications

Bachelor's degree in arts administration, communications, or related field preferred

1-2 years of experience in event coordination or similar role

Ability to work flexible hours, including evenings and weekends, as required.

Proficiency with event management software and ticketing systems

Excellent organizational skills with strong attention to detail

Outstanding written and verbal communication abilities

Ability to work independently, as well as collaboratively across an organization

Demonstrate a proactive and creative mindset, capable of thinking on feet and make sound decisions quickly

Well-developed emotional intelligence and interpersonal skills for dealing with a full range of event participants and handling extensive public contact with courtesy, tact, discretion, and judgment.

Experience in cultural or educational institutions preferred

Research shows that women and people from underrepresented groups often apply to jobs only if they meet 100% of the qualifications. We recognize that it is highly unlikely that someone meets 100% of the qualifications for a role. If much of this job description describes you, then please apply for this role.

Why work at the Boston Athenaeum?

Beyond the opportunity to work amongst the collections at one of the most distinguished libraries in the nation alongside a passionate and welcoming team, working at the Boston Athenaeum comes with plenty of other perks. Some of our benefits include:

○ Paid time off and sick days

○ Competitive 401k package

○ Paid parental leave

○ Comprehensive medical and dental insurance

○ Life Insurance

○ Commuter benefits

To Apply: Please submit a cover letter and resume. Priority will be given to applications received by May 1st

The Boston Athenæum is an equal opportunity employer. We welcome candidates who will increase our diversity; we encourage candidates of color and all diverse candidates to apply and are committed to hiring individuals who value a diverse and inclusive work environment. The Boston Athenæum is also committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment. To request a reasonable accommodation, please contact HR Generalist Nora Conley at 617-720-7630 or conley@bostonathenaeum.org