Administrative Assistant at EmergingTech – Alachua, Florida

Job Title: Administrative Assistant
Company: Emerging Tech
Location: Gainesville, FL
Schedule: Hybrid with onsite Monday, Wednesday, and Friday
Employment Type: Full Time
Salary: $50,000 – $55,000

About Us:
Emerging Tech is a fast growing technology consulting firm delivering innovative solutions to federal, healthcare, and commercial clients. We specialize in healthcare IT, system integration, digital transformation, and enterprise technology services supporting critical modernization efforts. As a small business, we offer a collaborative and hands on environment where team members can contribute across multiple areas and grow within the organization.

Position Overview:
We are seeking a detail oriented Administrative Assistant with 1 to 5 years of experience to support internal back office functions. This role focuses on administrative coordination, HR support, billing activities, and light talent acquisition support. The ideal candidate is organized, proactive, and comfortable working across multiple administrative functions.

Key Responsibilities:
Provide day to day administrative support across internal teams
Assist with billing, invoice processing, expense tracking, and travel invoice management
Support HR functions including onboarding coordination, employee documentation, and record maintenance
Maintain accurate and organized files, reports, and internal documentation
Assist with payroll coordination and basic compliance documentation
Support talent acquisition efforts including interview scheduling and candidate coordination
Coordinate calendars, meetings, and internal communications
Assist with data entry, reporting, and general administrative tasks
Handle incoming mail and administrative tasks during onsite days
Support program managers with internal reporting, including weekly status reports and timecard tracking
Support ad hoc administrative projects as needed

Qualifications:
1 to 5 years of experience in administrative support, office coordination, or similar roles
Experience supporting billing, invoicing, or expense tracking processes
Familiarity with HR processes such as onboarding and employee documentation
Strong organizational and multitasking skills
High attention to detail and accuracy
Proficiency in Microsoft Office including Excel, Word, and Outlook
Strong communication skills and ability to work independently

Education Requirement:
Bachelor’s degree required in Business Administration, Communications, or a related field

Preferred:
Experience with QuickBooks or similar accounting or payroll tools
Exposure to recruiting coordination or applicant tracking systems
Experience in a small business or professional services environment

Additional Requirement:
Must be located within 50 miles of the Gainesville, FL office

What We Are Looking For:
A reliable and adaptable administrative professional who can support HR, billing, and recruiting coordination efforts while keeping internal processes organized and running smoothly.